Senior Administrative Coordinator

We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

The Infrastructure and Environment Sector (INE) Front Office provides technical and operational support on a variety of areas within our Sector composed by the Infrastructure Division (INE), Energy Division (ENE), Transport Division (TSP), Water & Sanitation Division (WSA) and Private Public Program Unit (PPP) such as: monitoring of the department”s work program, pipeline, portfolio, operational and knowledge indicators; managing the preparation and execution of the budget; providing statistical reporting and presentations on different operational and corporate issues; preparing and administrating consulting contracts as well as managing human resources processes, technical cooperation issues, among other activities.

About this position

We are looking for an energetic individual with solid expertise in the areas of administration coordination to provide high quality services in a multi-cultural, multilingual environment.

You will work under the supervision of the Sector Manager (INE/INE) as a proactive partner, who will optimize the manager”s calendar, anticipate needs, streamlining communication, and contributing to decision-making by identifying opportunities, solving problems, and analyzing data to inform strategy.

What you’ll do

Administrative Support
• Coordinate Manager agenda prioritizing demands in coordination with other divisions in our Sector and other Departments in the Bank as necessary.
• Register and route correspondence received, follow-up on action items, handle prompt responses to requests.
• Coordinate internal meetings with other areas of the Bank and provide administrative and logistical support in the planning, coordination of interdepartmental meetings, seminars, conferences and other events Assemble, review, and organize information, documentation, talking points for meetings and presentations, including Bank Committee meetings.
• Provide logistical support in the organization of external events, coordinating activities with different areas of the Bank.
• Prepare terms of references for selection processes of firms and individual consultants for the front office.
• Responsible for the initiation of contract requests for the front office.
• Responsible for preparing and managing all travel and statement of expenses requests for INE Sector Manager to ensure all necessary travel documentation are obtained and prepared in a timely manner.

Strategic Support
• Establish centralized system for managing communications and schedules, enhancing overall operational efficiency.
• Gather information, analyze trends, and derive insights that lead to informed decisions and process improvements.
• Oversee specific projects assigned by the manager or the RPA of the Sector and coordinate with different departments to ensure collaborative efforts toward strategic goals.
• Proactively expand knowledge in Bank systems and policies, and network.

What you”ll need

• Education: bachelor’s degree in business administration, economics, information systems or related fields.
• Experience: a minimum of 2 years of relevant experience and demonstrated capacity to grow and acquire new responsibilities.
• Languages: Proficiency in English and Spanish, spoken and written is required.

Requirements

• Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
• Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

International staff contract, 36 months initially, renewable upon mutual agreement.

What we offer

The IDB group provides benefits that respond to the different needs and moments of an employee”s life. These benefits include:

• A competitive compensation package.
• Leaves and vacations: 24 days of paid time-off + 8 personal days + sick leave + gender- neutral parental leave.
• Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program which covers medical, dental, vision, preventive care, and prescription drugs.
• Pension plan: defined benefit pension plan that provides financial security and support employees in planning for their future.
• We offer assistance with relocation and visa applications for you and your family, when it applies
• On-site position with the occasional flexibility of teleworking.
• Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for employees.
• Development support: We offer tools to boost your professional profile such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others.
• Other perks (country specific): Lactation Room, Daycare Center, Gym, Bike Racks, Parking, Spouse Career Program, and others.

Our culture

At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.

In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at [email protected].