Senior Administrative Officer

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Description

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• Understand the requirements of the Project and PIs;
• Check and maintain existing inventory of fixed assets, furniture and fixtures;
• Collaborate with procurement for lease agreements and prepare justification for single-source procurement;
• Coordinate with IT department to solve any internal customer issues;
• Coordinate with Finance, Procurement, Human Resources, Facilities Department and others to ensure project support;
• Liaises with the vendors for NRB-issued VAT coupon management;
• Coordinate with Finance to ensure timely financial reporting and invoice for the and capture fixed asset information on the procurement of fixed assets for the project;
• Process expenditure bills and vouchers for reimbursement and track the accuracy and closure of internal requisitions;
• Scrutinize and re-check petty cash reimbursement requests, monthly leases and utility payments of the field offices etc.;
• Prepare local conveyance and lodging bills fortnightly to submit to Finance for payment;
• Provide logistic support to organize training/ seminars and workshops like contact with participants, resource persons, venue selection and arranging per-diem, food and audiovisual systems;
• Arrange lunches, teas and snacks for participants in order to ensure the smooth conduction of Training/ Seminar/Workshop.
• Process stock item requisition etc.; Prepare local transport requisition and arrange both local and international air travel of PIs and researchers;
• Process expenditure bills and vouchers for reimbursement; Resolve escalated issues with other support services; Track the accuracy and closure of internal requisitions to process internal customers’ requests effectively and efficiently.

• Master in Commerce or MBA major in Management/Accounting/Finance/Banking/Accounting and Information with good academic records.
• At least 5 years of experience in the administration domain preferably in a multi-national research organization.

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