SENIOR ADMINISTRATIVE OFFICER
Job Opening
Job Opening ID: 225580
Job Network : Management and Administration
Job Family : Administration
Category and Level : Professional and Higher Categories, P-5
Duty Station : KINSHASA
Department/Office : United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo
Date Posted : Jan 12, 2024
Deadline : Jan 18, 2024

Org. Setting and Reporting
This position is in the Office of Chief Operations and Resources Management (CORM) of the United Nations Organization Stabilization Mission in the Democratic Republic of Congo (MONUSCO). The incumbent will be based in Kinshasa and will report to the Chief Operations and Resources Management. S/he contributes to the implementation of the mission/office mandate by providing the necessary managerial, logistical and administrative support required for the fulfilment of the mandate, including such areas as budget, finance, human resources management, logistics, communications, transport, air operations, etc.
Responsibilities
Within delegated authority, the Senior Administrative Officer will be responsible for the following duties:

• Acts as adviser on management matters pertaining to human resources, budgeting, financial, logistics and general administration, having a good understanding of all functional areas of the Mission Support Division.
• Ensures development, preparation, coordination and monitoring of work plans, strategies and programmes for the administrative activities of the Mission and takes the lead in securing the required human and financial resources.
• Monitors and coordinates planning activities including transition planning.
• In cooperation with other offices of the Mission, plans and forecasts the personnel, financial and logistical requirements of all Mission components.
• Drafts guidelines, reports and correspondence on a wide range of issues for the CORM and ensures that all relevant UN rules and regulations and policies are adhered to.
• Drafts responses to correspondence required from the Office of the CORM on administrative/policy documents.
• Provides advice and assists supervisors on areas of problem solving and dealing with ad-hoc issues that arise and undertakes tasks and special projects, such as Security/Evacuation Plan, welfare activities, etc as requested.
• Undertakes evaluation of support provided by the Mission Support Division to the various parts of the Mission.
• Monitors implementation of Audit/Board of Inquiry recommendations.
• Liaises with the Offices of the Special Representative of the Secretary-General (SRSG), Deputy SRSG and Force Commander as well as Chiefs of Services and Sections on administrative issues/activities.
• Liaises with local authorities, UN / Agencies / Funds and Programmes or other parties on behalf of Mission Support Division.
• Represents CORM at regular meetings with other UN Agencies.
• Reviews all audit observations submitted and drafts appropriate responses in consultation with CORM.
• Supervises the Office of the CORM.
• Performs other duties, as assigned.
Competencies
Professionalism:
Knowledge of mission support including approaches and techniques to address and advise on highly sensitive complex problems with multiple clients and a wide range of needs; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Communication:
Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.

Managing performance:
Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.

Empowering others:
Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work; Encourages others to set challenging goals; Holds others accountable for achieving results related to their area of responsibility; Genuinely values all staff members’ input and expertise; Shows appreciation and rewards achievement and effort; Involves others when making decisions that affect them.
Education
Advanced university degree (Master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, or related field. A first- level university degree with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.
Job – Specific Qualification
Not available.
Work Experience
At least ten (10) years of progressively responsible experience in human resources, budget, finance, logistics, or general administration is required.

Overall experience in all functional areas of the Mission Support Division is required.

Experience in handling complex organizational issues at the international level is desirable.

Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable.

Previous experience in participating in the closing and opening of UN positions is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required; and knowledge of French is desirable.