Senior Administrator (5237-23)

Location:  

Southampton General Hospital

Salary:  

£16.22 per hour

Closing Date:  

Wednesday 10 January 2024

Interview Date:  

Reference:  

U2565924AF

Start Date:

22nd January 2024

End Date:

21st April 2024

Location:

Southampton General Hospital

Hours:

17.5 Hours per week

Please note, we cannot offer a Certificate of Sponsorship for this assignment.

Job Purpose:

To ensure the provision of comprehensive, effective and efficient administrative support to the Hertfordshire Cohort Study Intergenerational Study. 

Key Accountabilities/Responsibilities:

• To plan and provide administrative support for the Hertfordshire Cohort Study Intergenerational study (HCS IGS) and the communication of these activities via reports, articles and presentations.
• To review procedures and processes, ensuring they are fit for purpose and maximise efficiency, making recommendations for improvements where identified and implementing agreed change. Responsibility for maintaining high quality data collection.
• To provide detailed advice and guidance of specialist defined processes, performing detailed analysis, manipulation and evaluation of results using specified methodologies, and to contribute to the interpretation of results.
• To assist in cohort development including:
• Supporting the setting up of new studies including writing protocols and obtaining/maintaining ethics approval
• Supporting the development strategy for MRC LEC studies including attending MRC LEC study group meetings
• Supporting the research work of senior scientists including literature searching and assisting with the drafting of scientific manuscripts
• To undertake cohort management to include:
• Organisation of data including cleaning, filing and archiving
• Ensuring accurate completion of all documentation, reports and records
• Liaison with collaborators and potential collaborators
• Administrative tasks associated with the HCS IGS, for example organisation of meetings and documentation
• Ordering of stationery and printing supplies, ensuring adequate stocks of supplies and monitoring finances and work resources efficiently and appropriately
• To undertake cohort fieldwork to include:
• Liaison with participants and general practitioners
• Preparation of mailshots
• Any other duties as allocated by the line manager following consultation with the post holder

Essential Skills:

• Ability to present summary information in a clear and concise format
• Ability to make effective use of standard office computer systems including word-processing and spreadsheets
• Able to plan and prioritise one’s own, and the team’s, standard and non-standard work activities
• Able to successfully plan, organise and deliver support of projects to deadline and quality standards
• Experience of contributing innovative ideas in order to identify and solve data management problems
• Ability to use judgement to find solutions to problems for which no standard procedure exists
• Effective negotiation skills & effective team working, with the ability to positively influence the way a team works together.
• Ability to work proactively with colleagues in other work areas/institutions
• Excellent written and verbal communication skills, including being able to communicate new and complex information effectively to both lay and scientific audiences
• Able to offer proactive advice and guidance on data management processes and procedures
• Able to liaise with both internal and external departmental colleagues
• Ability to deal with sensitive information in a confidential manner
• Positive attitude to colleagues and others
• Flexible working hours

Desirable Skills:

• Previous research support experience 
• Previous survey experience, including contribution to and interpretation of data analyses
• Previous communications and scientific writing experience
• Able to present at group meetings

We believe equality, diversity and inclusion are fundamental to making the University of Southampton a welcoming, vibrant and successful organisation. Having a diverse workforce, inclusive of people of all ages and beliefs, from different racial backgrounds, educational and social backgrounds opens up a wealth of possibilities, makes us more creative and accelerates our impact on society. We welcome applicants that value diversity of our community and are willing to play their part in supporting the mission of inclusivity. 

Please note that applications from agencies will not be accepted unless indicated on the job.