Senior Assistant Payroll and Benefits Administration Support

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Description

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• Prepare calculations of contribution to educational fees and liaise with employees for clarification.
• Collect all necessary documentation within the set deadlines.
• Assist with filing.
• Verify eligibility to benefits as per Staff Regulations.
• Arrange for bank transfers and deliver salary statement to finalize the payroll cycle.
• Record and maintain contractual and personal data of new Employees and staff related to payroll management, entitlements and benefits administration.
• Support the development and implementation procedures for the management of the monthly payroll to increase awareness of stakeholders with regards to payroll deadlines and improve compliance with them.
• Manage budgetary data input to the IFRC financial system according to set requirements.
• Provide support and advice to HR colleagues and employees in the regions and Geneva on the application of the Staff Regulations in relation to benefits and entitlements.
• Liaise with Finance on matters related to payroll as required.

• Assist with providing relevant reports and documents to internal and external auditors as requested.
• Contribute to the improvement of data quality of the payroll system.

• Manage the payroll-related incoming emails and distribute it according to specification.
• Support the Payroll Officer(s) and the Unit Manager in developing, implementing and communicating policies, procedures and processes related to payroll and benefits management.
• Work closely with IT technical support on HR system-related issues and make recommendations for system improvement.
• Support the Unit Manager to respond to audit queries.

• Ensuring excellent collaboration with HR colleagues and contributing to their professional development as suitable.
• Participating in the development of a customer service-oriented culture that values proactivity, continuous improvement, innovation, and high performance.
• Perform any other duties as requested.

• Work actively towards the achievement of the  Federation Secretariat’s goals. 
• Abide by and work in accordance with the Red Cross and Red Crescent principles.
• Perform any other work-related duties and responsibilities that may be assigned by the line manager.

• First-level university degree in public or business administration, HR management or another related field. Alternatively, equivalent relevant HR experience can be accepted.

• At least 2 years’ experience in HR administration.
• Experience with HR Information Systems (HRIS) – preferably MS D365 and SAP.
• Previous experience working in a shared service/centralised service delivery team.

• At least 2 years relevant experience in payroll support.
• Work experience with other international organisations, large NGOs and/or governmental development agencies.
• Experience working in virtual teams and across diverse geographic areas.

• Strong organisational and analytical skills.
• Ability to work effectively under pressure.
• Accurate and attentive to details.
• Excellent written and interpersonal communication skills.
• Ability to work with complete integrity and confidentiality.
• Professional credibility, proven good judgement, high level of business ethics and accountability.
• Solid track of working within diverse and multicultural teams.
• Affinity for teamwork, collaborative attitude.
• Excellent customer service skills.
• Excellent computer skills, especially high level of expertise in MS Excel.
• Fluent spoken and written English.

• Good command of another IFRC official language (French, Spanish or Arabic).

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