Senior Assistant, PPP Project

Organizational Context

Through the Pilot Programmatic Partnership (PPP) ‘Accelerating Local Action in Humanitarian and Health Crises’, IFRC, in close partnership with National Red Cross Societies in the EU (EU NSs) and through National Societies in the countries of humanitarian action (Host National Societies – HNSs), provides effective and adapted local response to communities in need, while increasing the reach, quality and impact of the unique network of local actors constituted by IFRC’s network of National Societies. The PPP Programme drives strategic leadership, serves as a catalyst for driving change, and demonstrates IFRC network’s interoperability while contributing to DG ECHO’s objectives as well as IFRC’s Strategy 2030 and Agenda for Renewal.

The PPP Programme is globally implemented in 24 countries of Africa, Americas, MENA, Asia Pacific, and Europe, including the Central Asian states of Kyrgyzstan and Tajikistan

The Italian Red Cross (ItRC) has been engaging with National Societies in Central Asia for over 10 years, implementing projects and activities including through periodic missions, and present with its own office and representative since 2018 in Bishkek, Kyrgyzstan, through which ItRC also supports the activities of the Red Crescent Society of Tajikistan, at technical and financial level. The main sectors in which ItRC supports National Societies in the Region are: National Society Development (including development of legal frameworks, youth and volunteers’ development), Migration, DRR, Health, and Social Inclusion. Cooperation activities have been funded mainly by the ItRC itself. The ItRC invests in the national society development of the RCST via both financial and technical support in the form of capacity building trainings and technical exchanges between the two RCRC Societies in the above-mentioned sectors. More recently, the ItRC has been focusing on cooperating with the RCST in the sectors of Migration and Health. Within the framework of migration, the ItRC-funded project aims at enhancing cooperation among countries of origin, transit, and destination as well as migrants’ access to health and social services. In the Health sector, ItRC aims at supporting RCST in reducing HIV infection rates, reducing stigma, and guaranteeing access to social, health and psychological services. In Kyrgyzstan, the ItRC has been supporting for many years the RCSK, namely in developing its legal framework, in promoting women empowerment through their economic and social inclusion, and more recently, in enhancing its disaster preparedness and response capacities to population movements within the framework of the Kyrgyz-Tajik border conflict. Within the PPP, ItRC’s added value is based on the transfer of knowledge and methodologies linked particularly to Migration and CEA, benefitting the institutional strengthening of National Societies.

ItRC is a consortium member of the PPP and within PPP, ItRC’s added value is based on the transfer of knowledge and methodologies linked particularly to Migration and Information Management and CEA benefitting the institutional strengthening of National Societies.

Italian Red Cross experts in the form of ad hoc missions, workshops, and trainings will achieve this outcome mainly through technical support.

Job Purpose

The PPP Project Assistant will be based in Kyrgyzstan, Bishkek. The primary objective of this role is to support the Head of ItRC Delegation in all aspects of reporting and documentation, ensuring accurate and timely submissions and maintaining detailed records of all project activities.

 

Job Duties and Responsibilities

Reporting:

• Prepare, compile, and review regular project reports for internal and external stakeholders.
• Ensure reports adhere to organizational standards and guidelines.
• Assist in the development of progress reports, impact assessments, and final project reports.

 

Documentation:

• Maintain accurate and up-to-date project documentation, including meeting minutes, action items, and project updates.
• Organize and manage the project filing system, ensuring all documents are easily accessible.
• Assist in the preparation of presentations, briefs, and other documentation as required.

 

Administrative Support:

• Schedule and coordinate project meetings, workshops, and other events.
• Assist in logistical arrangements for project activities.
• Perform other administrative tasks as needed to support the project team.

Education

Required:

• Relevant University degree (Business Administration, Project Management, or a related field.)

Experience

Required:

• Minimum of 3 years of relevant professional experience in a similar role, preferably within an international organization or a project-based environment.
• Experience in prepare, compile, and review regular project reports for internal and external stakeholders.
• Ensure reports adhere to organizational standards and guidelines

Preferred:

• Experience working with the International Red Cross Red Crescent Movement
• Experience in working under remote management and with virtual, multi-cultural teams

Knowledge, Skills and Languages

Required:

• Strong skills in reporting and documentation.
• Focused on quality and standards, results, and accountability
• Proven good judgement and ability to work with complete integrity and confidentiality, acting as a role model of highest integrity in personal capacity
• High degree of discretion, tact and sensitivity with internal and external stakeholders
• Strong negotiation, networking and communications skills
• Advanced skills in computer productivity applications, particularly Excel, Outlook, P
• PowerPoint, and Word
• Stress management skills
• Fluent spoken and written Russian and English

Preferred:

• Good command of another IFRC official language (French, Spanish or Arabic)
• Fluent spoken and written Kyrgyz

Competencies, Values and Comments

• Communication
• Collaboration and teamwork
• Judgement and decision making
• National society and customer relations;
• Creativity and innovation;
• Building trust