Senior Associate Director, Campaign Management

Department
 

ARD Strategic Information, Events and Stewardship

About the Department
 

Alumni Relations and Development (ARD) engages alumni (~190k), current students, parents, and friends of the University through intellectual, professional, and social activities on campus, around the world and online. ARD raises $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.

Job Summary
 

This position uses best practices and knowledge of non-technical (not information technology or construction related) projects from conception to completion. Assembles teams and develops detailed work plans, schedules, project estimates, resource plans, and status reports while being the point of contact for those projects.

Responsibilities

• Collaborates with the Information Engagement team to build and maintain a campaign knowledge base containing resources and information that help staff to maintain an up-to-date understanding of campaign priorities, fundraising policy, campaign best practices, and other relevant topics.
• Facilitates the maintenance of a standard suite of campaign reports and slides that can be used by ARD’s leaders to report on campaign progress to a wide array of audiences.
• Assists in tracking campaign budget and administering consulting contracts that support campaign efforts.
• Tracks campaign related data in ARD’s Salesforce database, Phoenix, including information about gift purposes, campaign themes and priorities, and prospect interests.
• Develops and maintains a system for tracking and reporting on the status and progress of peer fundraising campaigns, and their trends and attributes. Helps leaders maintain a consistent understanding of the landscape of fundraising campaigns in higher education.
• Supports campaign related councils, working groups, and committees by suggesting discussion items, coordinating meeting materials, scheduling meetings, and tracking meeting outcomes.
• Develops detailed work plans, schedules, project estimates, resource plans, and status reports. Assembles and leads a project team, assigns individual responsibilities, identifies appropriate resources needed, and develops schedules to ensure timely completion of projects.
• Partners with colleagues to launch a campaign education initiative for ARD staff. Leads the development and maintenance of a campaign training module designed to introduce new ARD staff and partners to the campaign.
• Tracks progress, conducts analysis, and prepares for and facilitates campaign-related meetings.
• Seeks opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions and with an eye towards broadly diversifying the advancement profession.
• Acts as a resource for a project team and provides analytical guidance. Interprets complex project issues and provides analytical guidance to a project team.
• Coordinates the successful integration of vendor tasks and tracks and reviews vendor deliverables.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Experience:

• Managing large-scale multi-year projects.

Technical Skills or Knowledge:

• Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development including Phoenix, the University’s donor relationship management system, and the Microsoft Windows environment.

Preferred Competencies

• Build, lead, mentor, and motivate a diverse team, and encourage growth and change in both people and programs. A strong commitment to personal and professional development, and foster a collaborative and inclusive team environment.
• Manage confidential information with discretion and tact.
• Act with integrity, professionalism, and confidentiality.
• Work collegially and collaboratively in a team setting.
• Prioritize multiple projects and independently follow through with detail.
• Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
• Self-motivated and take initiative.

Working Conditions

• This position has a hybrid work schedule which includes weekly in office presence.
• Standard office environment.
• Travel to campus and/or non-campus locations for University business.
• Work evenings and weekends as needed.
• This position is located in Hyde Park at 5235 South Harper Court.

Application Documents

• Resume/CV (required)
• Cover Letter, addressed to Hiring Committee (preferred)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Administration & Management

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.