Senior Development Assistant, Parent Giving & Boulder Advancement Programs

The Office of Advancement at the University of Colorado
Boulder encourages applications for a Senior
Development Assistant that operates as a key support
member of the Parent Giving and Boulder Advancement team! This
position uses autonomy, independence and subject matter expertise
to provide administrative support for a hard-working and
collaborative advancement team.
The Assistant will work under minimal supervision on a broad array
of administrative duties that are variable and sophisticated in
nature and is tasked with exercising a high level of discretion and
confidentiality, especially as it relates to assigned
responsibilities with donors, faculty, staff and administration.
This role applies skills and knowledge in multiple administrative
functions, but many responsibilities reflect a distinct Advancement
component.    The University of Colorado Boulder is
committed to building a culturally diverse community of faculty,
staff, and students dedicated to contributing to an inclusive
campus environment. We are an Equal Opportunity employer, including
veterans and individuals with disabilities.

Who We Are

CU Boulder Advancement is committed to a culture of joy, motivated
by collaboration, passionate about excellence and driven by impact.
These four values define our culture and drive our engagement and
fundraising success. 
At CU Boulder Advancement, we allocate time and resources to
diversity, equity, and inclusion (DEI). Our efforts contribute
directly to our division’s core values and to advancing CU
Boulder’s mission through impactful fundraising and engagement
results. As a team and as individuals, we commit to learning about
and challenging systems, policies, and practices that enable
oppressive ideologies to recur in our community. (Oppressive
ideologies include racism, sexism, ableism, heterosexism, and other
“isms” that cause harm. This list is not exhaustive and may evolve
in our pursuit of collective liberation.) Embracing our
responsibility to lead and model helps promote the culture we
desire while supporting our internal and external constituents.
Accountability for our commitment to DEI is established through
specific individual and team goals that evaluate our progress and
growth.

What Your Key Responsibilities Will Be

Administrative Support 

• Strategize and complete travel arrangements (which may include
  detailed itineraries reflecting appointments with donors) for the
  Managing Senior Director of Development and Unit Lead.
• Applies data from university databases to create requested
  reports, spreadsheets, and donor correspondence.
• Initiate, schedule and coordinate internal and external
  meetings for the Managing Senior Director of Development and Unit
  Lead advancement team.
• Prepare and distribute various administrative materials
  including financial and administrative reports and personal letters
  of invitation, thanks, explanation, information, and
  cultivation.
• Monitor and record donations and as needed, follow-up with the
  CU Foundation to ensure gifts are recorded according to the donor’s
  intent.
• Serve as the liaison for the Parent Giving and Boulder
  Advancement Programs Office for advancement-related finance and
  scholarship questions.
• Process donor checks and gifts and prepare acknowledgment
  letters and related correspondence.
• Research and resolve gift administration issues; serve as a
  subject matter expert for the team on issues related to gift
  administration.
• Provide event support and preparation as necessary.
• Assistance with special projects.
• Finance/budget management duties.

Donor Cultivation and Stewardship Support 

• Conduct preliminary research on prospective donors and assist
  in identifying, cultivating, soliciting, and stewarding donors
  through research of available databases.
• Track and manage development pipeline data and update
  development officers on weekly outlook and projections.
• Update donor database with notes, strategic plans, contact
  reports, and tasks to ensure the most current and relevant
  information is available. Share information with other team
  members.
• Receives and responds to donor/constituent inquiries.
• Prepare comprehensive briefing reports to be used for
  cultivation and solicitation meetings.
• Draft stewardship letters and reports.

Office Management 

• Answer and direct phone calls; screen phone messages and
  distribute/follow-up as necessary.
• Prepare and submit expense reports; prepare purchase
  requisitions for various office needs; maintain office supply
  inventory.
• Serve as a liaison between the Parent Giving and Boulder
  Advancement Programs advancement team and various internal and
  external donors.
• Research and gather information on various topics as necessary
  and expedite the flow of information to staff.
• Resolve IT/software related issues for the team.

Other Duties as Assigned 

• Hire/manage 2 student assistants.
• Assist with onboarding new employees and offboarding departing
  employees.
• Serve as a resource for newer development assistants in the
  unit and across the division.
• Proactively engage with the division’s Administrative Team
  (A-Team) and attend scheduled meetings.

What You Should Know

• This position will occasionally require you to work
  evenings/weekends.
• This position has the ability to work a hybrid schedule with
  some days on campus and some days remote.

What We Can Offer

The salary range for this position is $60,000 – $65,555 annually.
Relocation assistance may be available within department
guidelines.    The University of Colorado offers
excellent benefits, including
medical, dental, retirement, paid time off, tuition benefit and ECO
Pass. The University of Colorado Boulder is one of the largest
employers in Boulder County and offers an inspiring higher
education environment. Learn more about the University of Colorado Boulder.  

What We Require

• Bachelor’s degree or equivalent experience or combination of
  education and experience may substitute.
• 3+ years of experience directly related to the work
  assignment.

Special Instructions

To apply, please submit the following materials: 

1. A current resume.
2. A cover letter that specifically tells us how your background
   and experience align with the requirements, qualifications, and
   responsibilities of the position.

We may request references at a later time.
Please apply by May 28, 2024 for
consideration.
Note: Application materials will not be accepted via email. For
consideration, please apply through CU Boulder Jobs.