Senior Driver and Logisitics Clerk

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Job Description

Reporting to the Country Program Manager, the Senior Driver can also be required to provide driving and logistics support services to the operations and programme staff in the Office, consultants and experts and UN staff on mission.
Duties and Responsibilities:
Fucnctions:
Reliable and secure driving services:
  • Drive office vehicles for the transport of UN Women Country Programme Manager, other high-ranking officials, visitors, UN Women programme and operations staff, and facilitate VIP missions;
  • Deliver and collect mail, documents and other items to Government – Offices/Embassies/Commercial Establishments/ UN Offices;
  • Meet office personnel and visitors at the airport including visa and customs formalities arrangements when required;
  • Verify that all passengers wear seatbelts at all times in the vehicle;
  • Oversee and ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents;
  • Log official trips in the official log books;
  • Oversee and ensure that all vehicles comply with the Minimum Operating Security Standards (MOSS).
Proper use of vehicle:
  • Censorship cost-saving by driving responsibly;
  • Maintain daily vehicle logs, daily mileage, gas consumption, oil change, servicing, greasing, repairs and oversee that other drives do the same;
  • Prepare and maintain data of the vehicle maintenance plans and reports.
Day to day maintenance of the assigned vehicle:
  • Ensure that all official vehicles are kept clean and is always in good working condition;
  • Make minor repairs and make arrangements for major repairs in accordance with procedures;
  • Change oil, check tires, lights horn, clutch and brakes and wash car regularly;
  • Ensure that vehicles comply with Minimum Operating Security Standards (MOSS).
Maintain and ensure availability of all required documents/supplies:
  • Maintain and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle;
  • Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
Provide general administrative and logistic support as needed:
  • Assist the CPM and other office staff in filing, photocopying and maintaining required records;
  • Assist in the mailing and distribution of publications and payments of bills, as required;
  • Liaise with Clearing and Forwarding Agents for clearance of official shipments while ensuring documentation for facilitation of such processes are in place;
  • Assist in all areas of Fleet Management including vehicle registration, insurance, maintenance, security, usage monitoring, vehicle ownership transfers and disposal;
  • Assist in managing the daily logistical issues of staff transport services, by working closely with HR and relevant service providers;
  • Update staff on various emerging traffic and movement issues in Somalia;
  • Provide assistance to CPM and OM on Protocol matters for the organization and its eligible staff, including assistance to visas, work permits and diplomatic identity cards.
Key Performance Indicators:
  • Quality and timely driving services; safe and on-time;
  • Quality care and maintenance of vehicle and necessary documents;
  • Timely inputs to logs and records;
  • Quality and time admin and logistics support to operation and programme.
Required Skills and Experience:
Education and certification:
  • Secondary education;
  • Valid driver’s license.
Experience:
  • Minimum of 3 years of relevant experience as a driver in an international organization, embassy or UN system with a safe driving record.
Language Requirements:
  • Fluency in English Language is required;
  • Knowledge of Somali is an asset;
  • Knowledge of the other UN official working language is an asset.

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11 months ago

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