Senior Executive Assistant

Senior Executive Assistant – application deadline 10 November 2024  

Lie Detectors is looking for a full-time Senior Executive Assistant to support the work of our Executive Director. In a busy and mission-driven office the most important task of this role is exercising keen judgment in ensuring these priorities are reflected in all scheduling and communications of the Executive Office 

Job description 

Reporting to Lie Detectors’ Executive Director, you provide support in the following ways: 

Direct support to the Executive Director 

• Calendar and time management
• Updating daily and strategic action items for ED

• Email management

• Correspondence on behalf of the ED where relevant

• Updating ED contacts and notes via CRM

• Support ED external communication and representation

• Assist in complying with governance requirements, including preparation of documentation and invitations to board and assembly members

• Support LD governance processes with clerical tasks and proofreading

• Keep documents and administrative matters in order and filed appropriately in the Lie Detectors database

• Liaise with other staff members on behalf of the Executive Director.

• Assist (planning and research) with public speaking engagements

• Lead on all hospitality related tasks and travel booking for the ED and, If relevant, for the Management Team.

• Work in coordination with the Operations Department on LD yearly event, Team Week.

General assistance to senior management 

• Record meeting minutes during senior management team meetings and communicate to-do- lists

• Support on annual planning, including scheduling, and calendarisation of deadlines, activities, etc.

• Relay information between Executive Director and Management Team.

• Research and report-writing as required

General assistance to the organisation  

General assistance to the team  

Full job description and application information on our website.

 

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