Senior Executive Assistant

tendersglobal.net

Job Description

The European Bank for Reconstruction and Development (EBRD) fosters the transition towards open market-oriented economies and promotes private and entrepreneurial initiatives in emerging Europe and beyond.
As the Senior Executive Assistant/Admin Manager, you will play a pivotal role in ensuring the smooth operation of the Office of the Managing Director (MD) within EBRD’s Operations and Services Management (OSM) department. You will oversee administrative processes, manage a small team, and provide crucial support to the MD and the wider OSM department, which consists of approximately 150 staff members.
Responsibilities
Staff Management:
  • Allocate, coordinate, and supervise tasks for the administrative team.
  • Conduct performance assessments and provide ongoing training and development opportunities.
  • Liaise with HR on staff-related matters.
  • Identify opportunities to improve departmental processes and propose action plans.
Budget Oversight:
  • Manage OSM’s budget execution, ensuring compliance with Bank policies.
  • Maintain routine budgetary functions in the absence of the budget officer.
Administrative Responsibilities:
  • Provide comprehensive administrative support to the MD, including diary and email management, meeting coordination, and travel arrangements.
  • Prepare documents such as presentations, correspondence, and reports.
  • Facilitate onboarding and offboarding processes for OSM staff.
  • Review travel expense reports and other expenditures for adherence to policy.
Strategic:
  • Act as an advisor and prepare briefing notes as required.
  • Help drive engagement across the function.
  • Regular engagement with Directors across the organization to drive simplicity and improvements to administrative processes.
Required Skills and Qualifications:
  • Relevant qualification in administration management preferred.
  • Proven experience in team management and motivation.
  • Exceptional organizational and supervisory skills.
  • Ability to prioritize tasks and thrive in a fast-paced environment.
  • Strong interpersonal and communication skills.
  • Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
  • Knowledge of Tableau and/or Office 365 applications advantageous.
  • Familiarity with SAP desirable but not essential.

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8 months ago

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