Senior Executive Assistant

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Description

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• Allocate, coordinate, and supervise tasks for the administrative team.
• Conduct performance assessments and provide ongoing training and development opportunities.
• Liaise with HR on staff-related matters.
• Identify opportunities to improve departmental processes and propose action plans.

• Manage OSM’s budget execution, ensuring compliance with Bank policies.
• Maintain routine budgetary functions in the absence of the budget officer.

• Provide comprehensive administrative support to the MD, including diary and email management, meeting coordination, and travel arrangements.
• Prepare documents such as presentations, correspondence, and reports.
• Facilitate onboarding and offboarding processes for OSM staff.
• Review travel expense reports and other expenditures for adherence to policy.

• Act as an advisor and prepare briefing notes as required.
• Help drive engagement across the function.
• Regular engagement with Directors across the organization to drive simplicity and improvements to administrative processes.

• Relevant qualification in administration management preferred.
• Proven experience in team management and motivation.
• Exceptional organizational and supervisory skills.
• Ability to prioritize tasks and thrive in a fast-paced environment.
• Strong interpersonal and communication skills.
• Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Knowledge of Tableau and/or Office 365 applications advantageous.
• Familiarity with SAP desirable but not essential.

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