Senior Executive Assistant

tendersglobal.net

Job Description

The European Bank for Reconstruction and Development (EBRD) fosters the transition towards open market-oriented economies and promotes private and entrepreneurial initiatives in emerging Europe and beyond.
As the Senior Executive Assistant/Admin Manager, you will play a pivotal role in ensuring the smooth operation of the Office of the Managing Director (MD) within EBRD’s Operations and Services Management (OSM) department. You will oversee administrative processes, manage a small team, and provide crucial support to the MD and the wider OSM department, which consists of approximately 150 staff members.
Responsibilities
Staff Management:

Allocate, coordinate, and supervise tasks for the administrative team.
Conduct performance assessments and provide ongoing training and development opportunities.
Liaise with HR on staff-related matters.
Identify opportunities to improve departmental processes and propose action plans.

Budget Oversight:

Manage OSM’s budget execution, ensuring compliance with Bank policies.
Maintain routine budgetary functions in the absence of the budget officer.

Administrative Responsibilities:

Provide comprehensive administrative support to the MD, including diary and email management, meeting coordination, and travel arrangements.
Prepare documents such as presentations, correspondence, and reports.
Facilitate onboarding and offboarding processes for OSM staff.
Review travel expense reports and other expenditures for adherence to policy.

Strategic:

Act as an advisor and prepare briefing notes as required.
Help drive engagement across the function.
Regular engagement with Directors across the organization to drive simplicity and improvements to administrative processes.

Required Skills and Qualifications:

Relevant qualification in administration management preferred.
Proven experience in team management and motivation.
Exceptional organizational and supervisory skills.
Ability to prioritize tasks and thrive in a fast-paced environment.
Strong interpersonal and communication skills.
Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
Knowledge of Tableau and/or Office 365 applications advantageous.
Familiarity with SAP desirable but not essential.

Source: https://jobs.ebrd.com/job/London-Senior-Executive-AssistantAdmin-Manager/1045499801/

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