Senior Executive Associate

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Description

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How can you make a difference? 

The Senior Executive Associate is responsible for providing following duties:

• Provide executive and administrative assistance to the Office of the Deputy Executive Director to ensure smooth running of the office and effective processing of information and data.
• Assist with the immediate office operations with respect to communications, meetings, time management and workflow, efficient planning with regard to priority issues.
• Provide information and guidance to staff at all levels within the organization to ensure understanding of deadlines.
• Arrange appointments and maintain Deputy Executive Director’s Calendar. Receive visitors and answer telephone calls and queries. 
• Organize high-level meetings including taking responsibility for timely finalization and distribution of meeting agenda, invitations and background documentation. Distribute meetings reports and information and ensure follow-up on required actions.
• Establish and maintain internal tracking systems and procedures for electronic and hardcopy correspondence and documents.
• Undertake travel arrangements for the DED and Executive Manager, including arranging itineraries, visa and hotel reservations. 
• Initiate and contribute to effective preparation and knowledgeable delivery of correspondence/communications, documentation and reports contributing to achievement of work objectives.
• Contribute to well-managed and effective office operations, systems and procedures that facilitate team work and the overall work of the offices.
• Initiate long-term planning and anticipate needs and deadlines for the overall running of the DED’s office

To qualify as an advocate for every child you will have…

• Prior experience in providing administrative support to a senior executive is considered an asset.
• Ability to meet tight deadlines through excellent time management, organization and multi-tasking skills.
• Strong planning and coordination skills.
• Proven ability to work on a team.
• Ability to work in a fast-paced environment.
• Stress resilience under pressure
• High sense of confidentiality, initiative, and good judgment.
• Knowledge of UNICEF and United Nations organizational structure is considered an asset. 
• Thorough knowledge of UNICEF’s organizational structure, administrative policies and procedures is an asset.

Minimum requirements:

• Completion of secondary education is required, preferably supplemented by technical courses related to the field of work.
• A minimum of six (6) years of relevant administrative, coordination and clerical experience is required. Two years of expereince may be substituted with completed bachelor lever or advanced level (master’s) degree. 
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Source: https://jobs.unicef.org/cw/en-us/job/577149

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