Senior Finance and Administration Assistant

As a Senior Finance and Administration Assistant, you will contribute to the operation of the resident mission (RM) by assisting in general office administration, logistics, facilities management and financial management and control, reporting and assistance including personnel management, and follow-up to the functions of the finance and administration unit. You will report to DCD and senior national staff (NS).

You will:

• Prepare/verify the necessary purchase orders, vouchers, receipts, and other supporting documentation for BRM’s financial transactions, according to ADB’s guidelines and procedures.
• Assist the Senior Finance and Administrative Officer in preparing mid-year and annual budget estimates for submission to ADB HQ.
• Maintain liaison with host government agencies to facilitate and follow up on requests for tax exemption, issuance, renewal, and reimbursements.
• Assist in the procurement of office items (institutional procurement) following e-Proc System and other ADB guidelines and maintaining strict internal controls. Prepare cost comparison charts and initial verifications of quotations obtained from the suppliers for final verification by the Senior Finance and Administration Officer, including requisition form and purchase/work order.
• Assist in the implementation of Leeds Certification for BRM.
• Follow up on general office and personnel administration when necessary.
• Maintain and manage filing system on finance/administrative matters.
• Assist in booking air seats for official travel of BRM staff, visiting missions, and government participants attending ADB-funded training workshops overseas, including follow-ups on visa issuance with concerned agencies.
• Maintain liaison with various service providers, government offices and other stakeholders to ensure adequate levels of service.
• Assist in monitoring the operation of office equipment, including office vehicles for regular maintenance and upkeep. Monitor analytical data on fuel consumption and maintenance works of office vehicles and BRM’s standby diesel generators, including other office facilities.
• Assist Senior Finance and Administrative Officer in the supervision of General Services Staff (regular and contractual staff).
• Perform any other duties as required and reflected in the incumbent’s workplan.

Qualifications:

You will need:

• Bachelor’s degree in business administration, accounting or equivalent professional and/or academic qualifications
• At least 5 years’ experience in financial accounting and general office administration including logistics.
• Ability to analyze and interpret numerical data accurately.
• Proficiency with computer software for information management and generating ad hoc reports, and Microsoft Office software (word processing, spreadsheets and graphics, presentation applications, search engines).
• Ability to work independently and set own work priorities.
• Ability to work collaboratively with teams as a constructive team member.
• Ability to maintain composure under pressure
• Excellent written and verbal communication skills in English
• Please refer to the link for ADB Competency Framework for Administrative Staff Level 5.

Source: https://www.adb.org/careers/240755