Senior Finance and Budget Assistant

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Description

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Org. Setting and Reporting

The position is located in the United Nations Peacekeeping Force in Cyprus. The incumbent will report to the Chief, Financial Resourcing and Performance Section or to his / her designate.

Responsibilities

Budget:

• Acts as Certifying Officers on behalf of and in the absence of programme managers at offices outside headquarters.
• Undertakes reviews, analyses and preparation of the medium-term plan and its revisions.
• Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with the medium-term plan and other legislative mandates.
• Assists managers in the elaboration of resource requirements for budget submissions.
• Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
• Provides input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
• Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Assists in the preparation of budget performance submissions.
• Assists in finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
• Monitors integrity of various financial databases.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

Claims:

• Reviews, analyses and processes payments to third-parties, commercial entities, individuals and troop-contributing countries, with respect to settlement of certified death and disability, contingent-owned equipment, stores, pay and allowances, and letters of assist claims.

Treasury:

• Reviews incoming payment instructions with regard to banking details and sources of funds.
• Prepares payments for final disbursement by Cashier.
• Dispatches payment instructions and cheques to banks.
• Creates receipts and deposits for all incoming funds.
• Notifies payees of status of payments.
• Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues.
• Identifies and annotates bank account movements. Monitors bank balances worldwide.
• Assists Cashier in cash management and investment issues, including cash flow forecasts.
• Liaises with banks worldwide regarding outstanding items and payment instructions.
• Investigates complaints on non-receipts.
• Monitors cheque stock and orders new stock as required.
• Reviews inter and intra-unit processes with aim to optimize workflow and customer orientation.
• Monitors/reviews methods used to remit payments.
• Assist in preparation of periodical reports: cash flow, contributions, etc.
• Follows-up on audit recommendations.
• Follows-up on fraud cases.
• Assists cashier in the daily operation of the Cashier’s Unit responsible for the transmittal of payments worldwide.
• Files and archives as required.

General:

• Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
• Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other related duties, as assigned.

Education

• High school diploma or equivalent is required.

Work Experience

• A minimum of TEN (10) years of experience in finance, budget, accounting and administrative services or related areas is required.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required.

Source: https://careers.un.org/jobSearchDescription/240116?language=en

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