Org. Setting and Reporting

This position is located in the Executive Office, Departments of Political and Peacebuilding Affairs and Peace Operations (DPPA-DPO) in headquarters. The Executive Office provides administrative, managerial and programme support necessary for the implementation of the mandated activities of DPPA and DPO as well as provides administrative and logistical support to a number of special representatives and envoys of the Secretary-General and to 15 Cluster I and II Special Political Missions (SPMs). The Senior Finance & Budget Assistant reports to the the Finance & Budget Officer.

Responsibilities

Within delegated authority, the Senior Finance & Budget Assistant will be responsible for the following duties: Budget Preparation: • Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with the strategic framework and other legislative mandates. • Prepare cost plan and budget proposal for ad-hoc activities funded under the Secretary-General’s Unforeseen and Extraordinary expense account and any other jointly funded activities. • Assists managers in the elaboration of resource requirements for budget submissions. • Undertakes research and provides support to Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies. • Provide data analysis and support during the legislative committee review during the ACABQ and Fifth Committee sessions of the Regular Budget and SPMs. • Record allotments based on approval authority, including redeployment of funds when necessary, ensuring appropriate expenditures. Budget Administration: • Perform certifying functions of financial transactions as per delegation of authority. • Provide expert advice to clients on procedures and interpretation of Financial Rules and Regulations. • Monitors budget implementation/expenditures and recommends reallocation of funds as necessary. • Reviews requisitions for goods and services to ensure (a) they are in line with authorized budgets, the priorities of the organisation and the UN financial rules and regulations, and (b) availability of funds. • Prepare relevant documents with respect to the finalization of budget performance reports and submissions, analysing variances between approved budgets and actual expenditures. • Co-ordinates with other finance and budget staff on related issues during preparation of budget reports. • Regularly monitor budget implementation/expenditures, review commitments and review and recommend reallocation of funds as necessary. • Prepare regular reports on the status of allotment and provide analysis for management report. • Main focal point for preparation of expenditure data from Business Intelligence Module in Umoja. • Follows-up on audit recommendations. Data Analytics: • Participate in ad-hoc projects, business process improvement initiatives. • Prepare process maps for process improvement projects. • Support team members with data cleaning from primary or secondary sources and maintaining databases/data systems including various dashboards used. • Collate and prepare data and documentation required during audit periods. • Identify and analyze errors/inconsistencies in data and provide timely resolutions. • Support the preparation of data visualizations and infographics for management. • Reconcile OICT billing and resolve discrepancies in a timely manner. General: • Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. • Investigate and respond to queries from personnel and vendors in regards to non-receipt of funds and take necessary action to follow up with Finance Division. • Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters. • Provides guidance, training and daily supervision to other general service staff in the area of responsibility. • Update EO iSEEK webpage. • Performs other related duties, as assigned.

Competencies

• Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent.

Job – Specific Qualification

Not available.

Work Experience

Ten years of experience in finance, budget, accounting, administrative services or related area is required. Proven experience and skills in preparation of budget and performance report is required. Relevant experience in an Enterprise Resource Planning System such as Umoja Finance Module and Business Intelligence or related software is desirable. Diverse experience in budget and financial matters of the UN system or related international organization in an Executive Office is desirable. Experience in preparing reports, analyzing financial data using Advanced Excel and Power BI is desirable. Experience in preparing data, responses and providing support during the legislative review sessions for the ACABQ and Fifth Committee of the Regular Budget and SPMs or related area’s is desirable. Experience in Umoja Business Intelligence and Umoja BPC or related software for Budget Formulation is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This post is financed by the Regular Budget for an initial period of one year. The appointment or assignment and renewal thereof are subject to availability of funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.