Senior Finance Assistant

Grade

GS5

General Service

Reason

Temporary > Temporary Assignment/ Appointment

H (no hardship)

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2024-04-01

2024-09-30

April 16, 2024

Standard Job Description

Senior Finance Assistant

Organizational Setting and Work Relationships
The Senior Finance Assistant is normally supervised by a more senior finance colleague who defines work objectives and provides regular advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.
The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Maintain financial records for project or other office accounts for which responsibility is assigned.
– Record receipts and payments, assure accuracy of computation and completeness of documents and maintain continuing status of allotments against obligations.
– Prepare recurring reports on assigned accounts, noting problems resulting from excess cost or less-than-expected receipts.
– Prepare special reports to clarify problems or as requested for other reasons.
– Calculate and compile cost estimates and projected budget requirements and assist in preparation of budget statements for area of assignment.
– Prepare routine correspondence and maintain contracts with others to discuss matters concerning accounts and related assignments.
– Maintain contacts with local banks to clarify questions pertaining to office bank accounts.
– Brief and assist new staff on basic financial procedures and requirements with respect to payments, entitlements, banking and currency provisions and other requirements relating to accounts and finance.
– Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Accounting; Business Administration; Finance; HCR Learning Prog;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified

Desirable
Not specified

Functional Skills
IT-Computer Literacy
FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
IT-Microsoft Office Productivity Software
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Responsibilities:

Analyze incoming payments on HQ bank accounts, identify payments to be recorded in the Receivables module, and ensure timely recording of these as AR receipts in Cloud ERP.

Maintain tracker files on AR receipts created, and coordinate with other HQ divisions and units in obtaining the necessary information to apply these receipts to the corresponding AR invoices. Perform the application of receipts to invoices and related adjustments (e.g. recording of bank charges, rounding differences, pass-through payments).

Contribute to the preparation of reconciliations related to AR and revenue, and prepare receivables or revenue related reports and analyses as assigned.

Support month-end and year-end closing tasks, as well as audit requests.

Support other HQ divisions and units, as well as field offices in AR related inquiries, and contribute to the preparation and update of standard operating procedures and guidance notes to facilitate the day-to-day finance and accounting work.

Participate in the testing of changes made to AR related functionalities (e.g. e-banking).

Fulfill other duties as required and assigned.

Additional information:
Candidates must be legally present in Hungary at the time of application, recruitment and hire.

For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher.
NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements.

Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
G5 – Salary range: NET 498,349 HUF – NET 583,795 HUF.

Benefits:
Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 1.5 working days for each full calendar months of service (i.e. 18 working days per year).

Pension system: Staff members holding granted a minimum of 6 months temporary appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

This position doesn’t require a functional clearance

English

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Skills

FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), IT-Computer Literacy, IT-Microsoft Office Productivity Software

Education

Certifications

Accounting – Other, Business Administration – Other, Finance – Other, HCR Learning Program – UNHCR

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