Senior Finance Assistant

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Description

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• Process timely payments runs for non-Chennai vendors and follow up any queries.
• Process staff loans, travel advance, rental advance requests.
• Periodic oversight on Country Office P-Card, and Travel Cards to ensure correct use and compliance with policy.
• Process payroll adjustments in SAP.
• Ensure the booking of accruals and prepayments entries.
• Review E-payable transactions via the workflow and ensure compliance of the requests, and correctness of the entries.
• Monitor admin portal purchase order and STC transactions. 
• Monitor and ensure replenishment of funds in the Country Office bank account.
• Perform journal adjustment entries.
• Ensure signatories and certificate of designations are up to date.
• Ensure the segregation of duty in the petty cash management and petty cash counts are done.
• Conduct annual physical asset inventory count and update SAP asset records.
• Ensure the compliance of the fixed asset entry and disposal process as per the policies.
• Ensure the correct and timely posting of MOU charges by IBRD RM team.

• Prepare and submit Monthly Statement Report in the COAP portal while ensuring the accuracy of the Business Area Master and Business Area Contact.
• Perform monthly bank reconciliation as well as open items and outstanding items follow up.
• Prepare the country office budget reports with variance analysis. Monitor and analyze expenses.
• Prepare quarterly centralized overheads forecast template.
• Follow up for timely submission of SOE and monitor rental contracts.
• Provide ad-hoc reports at the request of the management (travel, SAP profiles, unreconciled PCARD statement etc.).
• Ensure closure of purchase orders with balances after completion of transactions.

• Provide Advisory to the Head of the Country Office and staff on WBG financial and administrative policies and procedures as well as assistance on benefits policies and related issues.
• Perform knowledge sharing sessions with staff on policies and procedures and ensure these are communicated and implemented.
• Onboard new staff members on finance related matters, systems, travel, policies and perform interim support for colleagues when necessary.
• Enhancing controls and advise other finance staff in the region on best practices.
• Providing guidance to vendors as well as other staff on tools (myTravel, admin portal, vendor kiosk portal etc).
• Respond to scorecard / quality assurance / IRI / audit queries as needed and implement the action plan.
• Conduct an annual IRI / ORM self-assessment on the Country Office.
• Ensure proper filing of all documents as per the record retention policy. 
• Liaison with Chennai: Imprest / Payroll / SRS / Travel audit / accounts payable / RM etc.
• Liaison with IBRD colleagues on various topics (cost sharing etc)
• Liaison with banks in connection with IFC Corporate account.
• Follow up of staff termination process with HR team (financial aid balance reimbursement, return of UNLP, cancellation of PCard etc).

• Bachelor`s degree in Accounting, Finance, Business or Economics with at least 3 years of working experience as finance assistant or experience in country office accounting. 
• Recognized professional certification on basic level (CPA, CMA, CIMA, ACCA, etc.) is a plus.
• Sound knowledge and understanding of accounting theory, concepts and principles, financial accounting reporting, budgeting, and cost allocations.
• Ability to analyze and synthesize information, interpret data, retrieve information, and clearly and concisely communicate result. Good data mining skills with working knowledge of Microsoft Package.
• Prior experience in ERP applications (SAP) is a significant advantage.
• Strong communication skills with the ability to prepare, present and discuss findings in written or oral form. 
• Excellent interpersonal skills and team player, with the ability to work in a multi-cultural environment.
• Fluency in English is essential. 
• Ability to manage multiple, concurrent tasks with tight deadlines.
• Ability to function effectively in multi-disciplinary teams within a matrix management environment.

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