Senior Finance Coordinator

Posted: 09-Feb-24

Location: New York, New York

Type: Full-time

Salary: Open

Categories:

Staff/Administrative

Internal Number: 541790

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $65,000 – $75,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
 

Position Summary

The Department of Pediatrics is seeking a motivated individual to join our team in a full-time Senior Financial Coordinator position. Columbia University Medical Center???s Department of Pediatrics is a world leader in providing care for children. Our mission areas include Healthcare, Education and Research. We offer care for our patients in over 25 specialty areas as well as individualized care for complex cases. Our Residency, Fellowship and Graduate programs are among the best in the Nation. Our Clinical, Translational and Basic Science research features collaborations across specialties and stretches from the bench to bedside. We also have several active Clinical trials available to our patients. This position will support the department by providing support to our Division of Gastroenterology, Hepatology & Nutrition by assisting with the financial and operational processes in the Division.

At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. We apply the same rigor in our commitment to fostering an inclusive, thriving community and caring for our employees and their loved ones. We offer immediate eligibility and invest in our employees??? families through comprehensive Health and Welfare , Employee Assistance , Tuition Programs , and Retirement Benefits .

“Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process”.

Responsibilities

Reporting to the Division Administrator, the Senior Finance Coordinator assists with the financial and operational processes in the Division to capture and increase clinical revenue and ensure that the expenses of the Division are handled promptly with the highest degree of accuracy.

Finance:

• Responsible for purchase orders and requisitions, invoices, check requests, expense reimbursements, and P-card reconciliation as well as CONCUR.
• Interacts with vendors and the administrative offices at Columbia, including Purchasing, Accounts Payable and resolves any processing issues with vendors and Columbia central offices in a timely manner. This includes reconciling vendor payments, checking for duplicate payments, and reviewing processed invoices to validate account distribution. 
• Assists with budgets, including quarterly reporting for Division as well as routing audits.     
• Monitors all divisional funds, including clinical trial funds.   
• Creates and maintains spreadsheets and reports related to Divisional funds.   
• Monitors inventory, and maintains stocks of office supplies and equipment. 
• Maintains appropriate documentation and organizes financial files to ensure compliance with University and School protocols.

Procedures:

• Oversee the scheduling of endoscopy procedures; schedules Chief???s procedures and works in coordination with fellow surgical coordinators to arrange combined procedures with faculty. 
• Serves as backup for when primary procedural scheduler is out of the office.   
• Manages procedural scheduler.

Prior Authorizations Oversight:

• In partnership with the Authorization administrator to ensure new and continuing authorizations are completed as quickly as possible so that patients??? medications and formulas are available to them.         
• Creates new processes with referring physicians and nurse practitioners to streamline authorization requests.

Additional:

• Troubleshoots on complex questions, and drives issues to resolution. 
•  Performs related duties & responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor???s degree or equivalent in education and experience required; plus three years of related experience.

Preferred Qualifications

• Experience with procedural scheduling.   
• Experience with systems such as EPIC and CONCUR.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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About Columbia University
Columbia University is one of the world’s most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.
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