Senior Finance Manager (National Position)

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces

Job Overview/Summary:

Primarily based in Bangkok or Mae Sot, occasionally required to travel to field offices. Senior Finance Manager will work under the direct supervision of Senior Finance Coordinator and will provide support to Finance and Program Teams on data compilation and consolidation for budget preparation, financial reporting, and training of staff. He/she is responsible mainly for managing financial data for the budgeting and reporting function (grants and contracts) of Thailand Country Program to ensure timely and accurate financial report and, grant and operating budget preparation, treasury management.

The position is responsible for coordinating with respective teams to obtain and analyze information for budgeting, development of spending plan/forecast, project financial transactions, financial reporting and ensuring project budget and financial data management are reconcilable and provide meaningful usage and in compliance with rules and regulations, policies, and procedures.

Major Responsibilities:

1. Manage Data for Budgeting, Reporting, and Analysis:

• Preparation of relevant data for analysis, revision and, maintenance of country office Operating Budget and ensure the operating budget is monitored effectively and efficiently within timely manner.

• Gather and analyze information for revision of all grant budget proposals and make sure that all budget line items are allowable, allocable, and reasonable as per Donor requirements.
• Work closely with program staff in preparing and/or revising grant budgets to support new proposals or realignments and ensure the submission is within the timely manner and the adequate coverage of country operating costs and headquarters costs.
• Consolidate and update all grant pipeline information from Program and Finance departments on a monthly basis and to propose and prepare budget revisions as necessary and ensure that spending is carried out according to the plan.
• Preparation of all Budget versus Actual reports monthly in donor currency to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
• Draft donor financial reports and request for funds for review by Deputy Director Finance and make sure the reports are prepared and sent appropriately and within the timely manner.
• Preparation of US federal funding Letter of Credit –LOC report to HQ to ensure accurate appropriate balances are included to facilitate grants implementation.
• Preparation of monthly field expense reports and analyzing the use of unrestricted funding versus approved allocations.
• Draft timesheet planning worksheet and sending it to all country office supervisors and make sure that the cost allocations are allowable, allocable, and reasonable as per Donor requirements.
• Monitoring and preparation of reporting schedules and request for fund.
• Develop and prepare templates for data compilation and consolidation.
• Review BVA spending plans and prepare BVA upload.
• Analyze BVA reports and provide relevant inputs to budget holders.

2. Training:

• Assist in providing training and support for the country office program and operational staff on utilization of template for budget proposal, revision and pipeline and spending plan reports.

3. Other Responsibilities:

• Ensure the completeness of the grants financial documentation of the centralized grant filing system.
• Assist with the internal and external audit when required.
• Perform other duties, as appropriate or requested
• The IRC policies and donor regulations are adhered to.
• Expenses are allowable as per specific donor regulations.
• The charge codes for payments submitted are correct.
• The calculations are correct. (this includes test of the mathematical accuracy of invoices, receipts and supporting documents to payments)
• The relevant supporting documents are attached.
• Integra System / General Ledger and Budget Ledger Processing:
• Uploading entries of Integra accounting System changes including chart of accounts, coding, exchange rates, transactions, etc.
• Review field office accounting transactions before uploading it to Integra and ensure that Integra System uploads proceed on time for the monthly closer.
• Ensure a backup and retention procedure is in place and followed for all Integra master files ensuring that all saved on the network drive.
• Review financial data information submitted by field office(s) to identify weakness and problems and to devise correction action
• Provide monthly feedbacks for the Finance staff by email
• Provide feedback remarks on the financial data submitted by field office by review and analyze the monthly spreadsheets from the main and field offices prior to uploading in the Integra System, and Microsoft dynamics 365 System.
• Assist in Cost Allocation and Data Mapping Process

Key Working Relationships:

Position Reports to: Senior Finance Coordinator, Budget and Planning

Other Internal and/or external contacts:

Internal: Operations Staff and Program Coordinators and Other Program Staff.

External: Banking Managers, Donors, and local government staff (taxation and regulation related), External Auditors.

 

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.