Senior Finance Officer

JOB TITLE: Senior Finance Officer

AVAILABILITY: As soon as possible

DEPARTMENT/PROJECT: Finance

SUPERVISOR: Award & Sub-award Manager

DUTY STATION: Mogadishu

INTRODUCTION:

CARE Somalia/Somaliland is an International NGO working in Somalia. CARE and its partners work with vulnerable communities to address the underlying causes of poverty and promote peace and development, through its strategic goal to reduce poverty by empowering women, enhancing access to resources and services, and improving governance. CARE’s Finance department is seeking applications from qualified candidates for the positions of Senior Finance Officer based in Mogadishu.

JOB SUMMARY

The Senior Finance Officer is responsible for the financial management of GEA Program funds through the Treasury Single Account (TSA) of Ministry of Finance, This TOR has been developed as a guidance for the objectives, scope, of performing the Senior Finance Officer position, this position will support the accounting and safeguarding the funds under TSA account, as well as the coordination of GEA Finance staff and Project focal points at FGS and FMS. He/she will work very closely with the Federal Ministry of Finance, and Federal Ministry of Education, FMS Miniseries of education such as Juba land, Galmudug, Hirshabelle and Southwest States of Somalia. He/ She will support the Ministry of Education on the planning, development and implementation of an effective and transparent accounting, budgeting and financial planning system and auditing within the MoECHE. Also, this position will support the project audit processes both internal and external Audit. the holder of this position will also undertake review of the financial support documents from the MOECHE and education ministries of the FMS to ensure accuracy, and the completeness of the support document. She/He will also ensure that funds are disbursed to the TSA on timely manner

SPECIFIC RESPONSIBILITIES:

Financial Management

• Oversee the transparency of the financial processes and the use of funds through TSA in compliance with grant Agents Financial guidelines.
• Liaise with Ministry of Finance on payments processing, conduct daily follow ups and fast track payments release.
• Regularly follow up FMS MOEs to submit fund requests on time.
• Ensure timely preparation of monthly financial reports from federal and FMS states.
• Timely review of Cash positions for the project to ensure the sufficient cash flow for the project activities under the TSA.
• Advice and train FMS finance officers on proper record keeping, financial liquidation tools and fraud prevention.
• Prepare planning, expenditures tracking of financial resources in accordance with Grant agents’ policies and GPE rules and regulations.
• Prepare payment vouchers and other payment processing documents and submit to MOF for processing.
• Coordinate the grant agents with MOF and Central bank on financial issues.
• Maintaining the internal controls over all financial processes ensuring an efficient financial follow process
• Review submitted financial documents from FMS MOEs/MOECHE and provide feedback to ensure completeness and accuracy of the financial support documents.
• Provide recommendations for compliance with Government (public) financial procedures.
• Establish and maintain regular contact with the MoECHE, and FMS States MOE
• Contribute to the development of work plans and budgets for effective implementations.
• Maintain Contract File and ensure that this is accurate in terms of contract start and dates and all other important information.
• Support in the review of Activity IDs regularly and as well as any necessary amendments as may be required.

Grant Reporting and Financial Analysis

• Undertake the preparation of a detailed BVA for the project and share with the budget holders for discussion.
• By working closely with the project management, work on the preparation of budget revisions and project forecast in line with the donor rules.
• Undertake the coordination of both internal and external audits in providing the required information to the auditors.
• Support in the monitoring of actual expenses against budgets.
• Update the sub ledger for GEA project to ensure the cash advance to the MOECHE and expenditure are accurately tracked.
• Prepare MOECHE sub grant financial reports, burn rate, and initiate advances and subsequently Fastrack the liquidations processes.

Internal & external Audit

• participate in planning of Project Specific Audits both Internal and external.
• Assist in coordinating the retrieving of Audit documents as per the Audit Samples
• Review Audit samples before sharing with the Auditors; ensure all documents are completely supported and where necessary initiate follow ups with relevant staff for compliance as per the policies.

Partner Staff Capacity Building

• Provide technical support to MOECHE and FMS MOEs around financial management.
• Support the project management in conducting (continuing refresher) training to MOECHE and FMS MOEs staff to ensure all award terms and conditions are understood and implemented properly.
• Under the supervision of the awards & Sub awards Manager, conduct field visits (FMS) to identify needs/gaps of the MOEs at FMS level and in consultation with the FMS, develop plans to respond to identified needs/gaps and make recommendations.

QUALIFICATIONS, EXPERIENCE AND COMPETENCIES.

• Bachelor’s degree in business administration/ or similar fields.
• Minimum of 3 years’ experience with international NGOs in Somalia.
• Prior Knowledge of both working with the ministry of education and the treasury single account (TSA)will be an added advantage.
• Proficiency in the use of the spread sheet will also be very important.
• Prior knowledge of GPE rules will also be an added advantage.

CONTACTS/KEY RELATIONSHIPS

The Senior Finance officer is expected to establish and maintain open, professional, and cordial relations with the COs’ internal and external customers. These include and are not limited to.

Internal

Country Office teams; Program, Program support/ Operations and Finance teams, Shared Service Centre

External

Ministry of education, Culture, and Higher Education (MOECHE), ministry of finance and ministries of education at FMS level.

CARE Core Values Commitment:

The core Values Commitment describes who we are, what we do, and how we do it. It reflects our core values of TRANSFORMATION, INTEGRITY, DIVERSITY, EQUALITY, and EXCELLENCE, which serve as a foundation for all what we do. The core Values Commitment articulates our shared expectations of each other including our board, staff,

volunteers, interns, partners and contractors globally.