The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces
Job Overview/Summary: Primarily based in Bangkok, Senior Budget Officer will work under the direct supervision of Senior Finance Coordinator and will provide support to finance and program teams on budget preparation, financial reporting, and training of staff.
The position is responsible for preparation of budgets, spending plan/forecast, project financial transactions, financial reporting and ensuring project budget and financial management is in compliance with donors’ rules and regulations, IRC policies and procedures and Thai laws and regulations
Major Responsibilities:
1. Prepare Data for Budgeting, Reporting, and Analysis:
- Focus in preparation, revision and maintenance of all country office grant budgets and operating budget of RAI and CRRD.
- Focus in the preparation and revision of ALL grant budget proposals.
- Work with program staff in preparing and/or revising grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and headquarters costs.
- Assist in the consolidation and update of all grants pipeline information from Program and Finance departments on a monthly basis and to propose and prepare budget revisions as necessary.
- Prepare all Budget versus Actual reports on a monthly basis in donor currency and to provide recommendations for realignments as required.
- Maintain and complete the financial documentation of the centralized grant filing system per the instructions.
2. Other Responsibilities:
- Assist with the internal and external audit when required.
- The charge codes for payments submitted are correct.
- The calculations are correct. (this includes test of the mathematical accuracy of invoices, receipts and supporting documents to payments)
- The relevant supporting documents are attached.
- Integra System / General Ledger and Budget Ledger Processing:
- Uploading entries of Integra accounting System changes including chart of accounts, coding, exchange rates, transactions, etc.
- Provide monthly feedbacks for the Finance staff by email
- Provide feedback remarks on the financial data submitted by field office by review and analyze the monthly spreadsheets from the main and field offices prior to uploading in the Integra System, and Microsoft dynamics 365 System.
- Assist in Cost Allocation and Data Mapping Process
- Perform other duties, as appropriate or requested
Key Working Relationships:
Position Reports to: Senior Finance Coordinator, Budget and Planning
Other Internal and/or external contacts:
Internal: Operations Staff and Program Coordinators and Other Program Staff.
External: Banking Managers, Donors, and local government staff (taxation and regulation related), External Auditors.
Job Requirements:
Education:
- Bachelor’s degree in Business Administration, Commerce or Finance, Computer Sciences, or Statistics.
Work Experience:
- Minimum of three (3) years experienced in budgeting and with various computerized system and financial related software (ERP, spreadsheets, accounting packages).
- Must be able to function comfortably in a loosely structured but complex work environment, working and prioritizing multiple tasks.
- Able to communicate effectively (written and verbal) in English with program staff, management, and employees
- Comfortable making decisions.
- Good organizational, time management and interpersonal skills
Demonstrated Skills and Competencies:
- Strong interpersonal and leadership skills, cross group collaboration compliance, proactive and innovative approach
- Strategic thinker with excellent interpersonal, leadership, problem solving, decision making and follow-up skills
- Excellent multi-tasking, organized, and hands on experience with high achievement
- Being a self-starter with drive and initiative and able to work as a team with a positive attitude and open minded
- Considerate and deliberate in dealing with people with good negotiation skills
- Deadline oriented
- Positive attitude and excellent service mind
- Very strong proficiency in MS Word, Excel, and PowerPoint is required.
- Some experiences in Enterprise Resources Planning System
Language Skills: Excellent in English communication of speaking, listening, and writing
Certificates or Licenses: an asset
Working Environment: Based in Bangkok office, occasionally required to travel to field offices and joined with regional conference and workshop, if required.
Application Deadline: 2 August 2024
Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.