Senior Financial Analyst, Supervisor – 127561

UCSD Layoff from Career Appointment: Apply by 01/30/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 2/08/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position is a Hybrid Work Schedule: Monday-Friday: 8:00am to 4:30pm; 3 days onsite and 2 days remote.

UC San Diego Housing, Dining and Hospitality provides housing and dining services for approximately 19,000 undergraduate and graduate students and their families in more than 400 buildings, covering nearly 10 million square feet. Consisting of eight divisions, HDH has more than 1,000 career employees, 1,200 to 1,300 student employees, and an annual operating budget greater than $250 million.

HDH is a self-supporting department that operates without any federal, state or campus funding. The department receives nearly 90% of its funding from housing and dining services. It also secures revenue from conference and catering services. The goal is to break even.

HDH is in the midst of implementing an aggressive building plan that will added 10,000 new beds in the next 10 years and will almost double our square footage by 2032.

Housing/Dining/Hospitality commits to facilitating an equitable, diverse and inclusive environment, fostering a sense of belonging for our students and staff. As HDH we understand, each unique individual with their varied thoughts and experiences is what makes our department strong. Aligning with UC San Diego’s Office for Equity, Diversity, and Inclusion strategic goals, Housing/Dining/Hospitality is proud to promote and create opportunities for greater equity, diversity and inclusiveness within our division.

To visit the Housing, Dining and Hospitality website, please click on the link below https://hdhhome.ucsd.edu/ .

The Senior Financial Analyst Supervisor performs the full range of responsibilities within the required functions, analyzes problems/issues of diverse scope, and independently determines solutions. Responsibilities include but are not limited to the following:

• Trains and supervises a team of nonexempt financial services employees who are primarily involved in performing transactional and processing functions, with responsibility for quality and quantity of work.

• Coordinates and provides oversight of their work. Supports onboarding, out boarding activities, and manage employee performance, evaluation, and feedback.

• Leads and/or participates in a variety of projects and follow through with all levels of staff and individuals inside and outside the organization.

• Monitors designated Budget Systems, Student Information System (SIS), and Oracle Financials Cloud (OFC) platforms (sub-ledger/general ledger) and executes with comprehensive knowledge of budget, billing assessments, collections audit, and reconciliation functions.

• Ensures that the billing assessments, account receivable, and collection activities are performed in a timely manner.

• Manages third-party payments processes and account applications.

• Writes, creates, and updates the Billing, Account Receivable (AR), and Collection Processes and Procedures.

• Participates in gathering documents, preparing and initiating the housing revenue and unit budget forecast/projections, and cost analyses to ensure availability of funding and to assist/advise associates and senior managers in short- and long-range budget planning. Make recommendations to senior managers in addressing potential challenges.

• Participates in budget reviews, analysis, and occupancy allocation related to rent, room and board, miscellaneous housing revenue, and division’s S&E. Back-up for the monthly, quarterly, and annual budget and actual revenue and expenditure reports. Assist updating and maintaining multiple budget mediums and systems.

Uses skills as a seasoned, experienced financial service professional with a full understanding of industry practices and organizational policies and procedures. Resolves a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

• Thorough knowledge of financial processes, policies and procedures.

• Leadership skills to provide guidance, coaching and mentoring to professional and support staff.

• Thorough knowledge of financial data management and reporting systems.

• Strong proficiency in the use of spreadsheet and database software.

• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making; ability to develop original ideas to solve problems.

• Ability to function effectively as a member of a team.

• Ability to adapt to changing priorities.

• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.

• Job offer is contingent upon successful completion of a background check.

Pay Transparency Act

Annual Full Pay Range: $67,200 – $119,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $32.18 – $57.28

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.