Senior Financial Control Assistant

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Description

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As a Senior Financial Control Assistant, you will: undertake a variety of accounting duties, particularly relating to the processing of travel related claims or accounts payable; maintain and update accounting records; maintain sound accounting/internal controls; prepare accounting and other reports; carry out administrative functions, as required.

• Provide oversight by verifying and validating the accuracy and validity of travel related claims including the completeness and propriety of supporting documents in compliance with ADB policies and procedures; processes travel related claims, payments and other accounting transactions and ensure compliance with generally accepted accounting principles; check and verify all computerized outputs and ensure the accuracy and timeliness of records.
• Prepare monthly reconciliation and/or analysis of the assigned responsibility accounts accurately and timely; undertake initial investigation of discrepancies or unusual items and propose necessary corrective actions to designated International Staff and/or Senior National Staff; follow-up all reconciling and outstanding items promptly for clearing.
• Assist in the preparation of data to facilitate the establishment of monthly and year-end accruals and coordinate with concerned business units on relevant matters for review and approval of the designated International Staff.
• Prepare periodical reconciliation and/or analysis of the assigned responsibility accounts accurately and timely; undertake initial investigation of discrepancies or unusual items and propose necessary corrective actions for review by the Financial Control Specialist; follow-up all reconciling and outstanding items promptly for clearing.
• Contribute to the preparation of accounting and other reports, as required, under supervision of a senior local staff, ensuring that reported amounts are consistent with control accounts and that they are produced in a timely and accurate manner.
• Ensure the accuracy and reliability of related systems; participate in system implementation and enhancements; coordinate system related problems with ITD through the coordinating Financial Control Specialist.
• Coordinate, provide, and obtain required information in a tactful manner and according to established procedures.
• Prepare draft memoranda and external correspondence for supervisors’ review; assist in maintaining and updating of all files, logging of documents.
• Participate in business continuity plan and update relevant reference guide.
• Perform any other assignments as required and reflected in the incumbent’s workplan.

Qualifications:

• Bachelor’s degree in Accounting, Business Administration, Commerce or Finance; with Certified Public Accountant designation.
• At least 5 years of accounting experience, working with computerized accounting systems in a large organization.
• Detailed understanding of the relevant business processes and guidelines and their importance in the overall function of the work area.
• Good understanding of internal control concept, accounting policies, practices and systems, and general policies, procedures, guidelines, and reporting requirements prevalent in multilateral institutions.
• Proficient with computer software in common use at the Bank, particularly MS Excel and Word, and large accounting software (e.g. Oracle ERP).
• Analytical and systematic, with strong numerical skills and attention to detail.
• Ability to plan and coordinate schedules to meet deadlines.
• Written and verbal proficiency in English.
• Please refer to the link for ADB Competency Framework for Administrative Staff level AS5

Source:  https://www.adb.org/careers/240200

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