Senior Financial Management Assistant

As an Associate Financial Management Analyst, you will: provide technical, analytical, and coordination support for the day-to-day operational and administrative requirements of PFFM. The incumbent will report to Director, PFFM, designated international staff and/or senior national staff.

The responsibilities may encompass providing support for various activities, including : (i) assisting in financial management supervision during implementation; (ii) conducting financial due diligence during project processing; (iii) performing portfolio analysis and generating reports; (iv) facilitating the processing and implementation of technical assistance projects; (v) assisting with general tasks related to PFFM; and (vi) providing coordination support to one or more assigned supervisors, as detailed below.

Financial management monitoring during implementation:

• Ensure ADB’s FM requirements are met by diligently following up with project teams and executing/implementing agencies (EA/IAs) including compliance with financial covenants.
• Monitor and update FM Action Plans, including initiating communications with EA/IAs on compliance.
• Input and update project data records in ADB’s electronic databases.
• Monitor and review submission of progress reports, audited project and entity financial statements (APFS and AEFS), management letters, audit opinions on compliance with financial covenants and use of loan proceeds, adhering to ADB internal guidelines and exercising professional judgment. Update automated review checklists in ADB’s electronic databases and assist in drafting correspondence for project teams to communicate with EA/IAs on identified issues.
• Support and participate in project review missions, contributing to Aide Memoires and Back to office reports.
• Archive all supporting documentation in PFFM project archives.

Financial due diligence during project processing:

Support the financial due diligence for project processing following ADB’s requirements while exercising professional judgment. Tasks may include:

• Assessing financial management capacity of EA/IAs, evaluating the sufficiency of FM systems, and designing FM arrangements and FM actions to mitigate the risks.
• Finalizing cost estimates and financing plan based on technical information provided by project teams.
• Conducting financial evaluation and analysis of projects and EA/IAs for financial viability and sustainability.
• Developing risk mitigation measures including financial covenants for incorporation into legal agreements.
• Drafting relevant sections of the report and recommendation of the President, project administration manuals, financial analysis link document, risk assessment and risk management plans, etc.
• Establish and update master data in ADB’s electronic databases for new projects (e.g., financial reporting and auditing requirements, covenants for compliance, etc.).

Portfolio analysis and reporting:

• Prepare and/or support the preparation of analytical reports:
• on portfolio financial management performance (including statistical analysis, charts, tables, etc.) based on data extracted from ADB’s electronic databases.
• on non-compliance or delayed compliance with APFS and AEFS submission and public disclosure requirements, quality of the submissions, common issues and deficiencies identified.
• Contribute to the annual FM Report.

Support to technical assistance (TA) processing and implementation:

• Assist TA teams in PFFM to prepare TA reports and change memos, ensuring compliance with policy requirements.
• Undertake relevant research and compile related documents.
• Monitor TA implementation against targets.
• Support with consultant recruitments and contract administration.
• Coordinate arrangements and logistics for TA-funded missions including securing government clearance, mission and travel request authorization, arranging flights and accommodations, in-out arrangements, visas, and scheduling appointments.

General PFFM tasks:

• Maintain PFFM’s webpage, PFFM databases, oversee document logs, and ensure organization and accessibility.
• Assign tasks to PFFM staff and monitor timely completion.
• Assist in staff consultant recruitment and contract administration.
• Assist in preparing presentation materials, coordinate activities for knowledge dissemination activities and ensure timely release and dissemination of knowledge products.
• Contribute to knowledge product development by researching and compiling relevant documents.
• Assist in the drafting and revision of operations manual sections, staff instructions, and project administration instructions.
• Manage the interdepartmental review process, including summarizing comments from various departments and assist in the editing of reports accordingly.
• Ensure documents adhere to ADB’s Handbook of Style and Usage.
• Liaise with relevant ADB departments and offices for logistical support and coordination.

Coordination support to assigned supervisors:

• Schedule and coordinate appointments.
• Arrange mission travel, including obtaining mission clearances (internal and external), flight and travel arrangements, in-out arrangements, visas, mission kits, mission materials and mission appointments.

Others:

• Any other tasks assigned by the supervisor or reflected in the incumbent’s work plan.

Qualifications:

Relevant Experience & Requirements:

• Bachelor’s degree preferably in accounting, business administration, commerce or other relevant discipline.
• Professional qualification in accounting (e.g. CPA, CA) from an internationally recognized institution (e.g., IFAC). A CFA qualification is an advantage;
• At least 5 years of relevant professional experience.
• Knowledgeable in ADB policies, guidelines and procedures.
• Ability to work collaboratively with internal and external clients, including ADB colleagues, government officials, development partners and other international networks.
• Working knowledge of financial management in a multilateral and bilateral development context is an advantage.
• Excellent oral and written communication skills in English.
• Proficiency in MS productivity suite (i.e., Word, Excel, PowerPoint), videoconferencing (i.e., Zoom, MS Teams) and document filing systems (i.e., SharePoint, OneDrive).
• Please refer to the link for ADB Competency Framework for Administrative Staff Levels 5 and 6.

Source: https://www.adb.org/careers/240228