Senior Global Fleet and Assets Officer

Position Title: Senior Global Fleet and Assets Officer

Job Code: VN 2024 295

Duty Station: Multiple Duty Stations

Classification: Professional Staff, Grade P4

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 29 May 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. External female candidates:
3. Candidate from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo

(the); Cook Islands; Dominica; Fiji; Guinea-Bissau; Holy See; Iceland;

Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall

Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint

Kitts and Nevis; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states of IOM and female candidates.

Context:

The Fleet and Assets Management Unit operates within the Supply Chain Division, serving as the main entity for managing and ensuring the efficient and sustainable utilization of IOM’s fixed and low-value assets. This includes: sourcing, acquiring, registering, tagging, insuring, assigning, tracking, re-assigning, maintaining, and disposing of a diverse range of assets, such as machinery, equipment, vehicles, and more.

The unit is tasked with overseeing the entire lifecycle of these properties, from acquisition to disposal, in strict adherence to the internal assets policies and procedures. The unit is also overseeing fleet management including implementing cost-effective strategies, and leveraging technology, such as movement tracking systems, GPS tracking, insurance management, repair and maintenance schedules, fuel efficiency to enhancing sustainability and control over the transportation processes.

Under the overall supervision of the Director of Supply Chain Division (SCD) at Headquarters (HQ), and direct supervision of the Senior Procurement Officer, and in close collaboration with the Regional Supply Chain Officers (RSCO) and Manila Supply Chain Unit (MSCU), the incumbent will be responsible for the following tasks as detailed below:

Core Functions / Responsibilities:

Assets Management:

1. Oversee and optimize the management of assets on a global scale.
2. Develop and implement a comprehensive global assets management strategy aligned with the organization’s best interest.
3. Collaborate with Regional and Country Offices to ensure assets are properly utilized to meet operational requirements efficiently.
4. Establish and maintain accurate asset inventories and stock-take mechanisms across the regions.
5. Implement standardized inventory control processes and procedures to minimize losses and improve accountability.
6. Oversee the entire lifecycle of assets, from acquisition to disposal, ensuring cost-effectiveness and sustainability.
7. Evaluate and recommend technological advancements and innovations that enhance asset performance and sustainability.
8. Ensure all country offices are adherent to IOM’s rules and regulations governing the management of assets.
9. Develop and deliver training programs to enhance the capacity of staff involved in asset management globally.

Fleet Management:

1. Lead the implementation of IOM’s fleet management strategy.
2. Lead the functional support to Regional and Country Offices on fleet management, ensuring alignment with programmatic activities and wider organizational strategy.
3. Set up, manage and oversee a centralized fleet management function including the operational performance improvements for the IOM vehicles and maintenance supply.
4. Provide technical and managerial support to improve the end-to-end lifecycle for IOM’s vehicle fleet, from supporting specification definition through purchasing to delivery, maintenance, fuel management and disposal.
5. Create a culture of continuous knowledge sharing and learning across the organization where IOM staff associated to fleet (managers, assistants, and drivers) are encouraged and supported to grow and develop and are willing to be held accountable for their commitments.
6. Develop strategic relationships and partnerships with companies and organizations which can support the improvement and enhancement of IOM’s fleet management.
7. Manage stakeholders internally and externally and represent IOM’s fleet management domain in forums and workshops, and consider cooperation across UN agencies, INGOs, Fleet Forum, UN FLEET, and other partners.
8. Develop and maintain IOM’s management of road safety standards, in coordination withOSS and UNDSS.
9. Develop and maintain IOM’s strategy to reduce the environmental impact of the fleet, in coordination with the Environmental Sustainability Unit and Fleet Forum.
10. Define and implement any systems changes required to improve the management of IOM’sfleet, as required.
11. Perform such duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Supply Chain Management and Operations, Logistics, ICT Technology, Business or Public Administration, International Studies or a related field from an accredited academic institution with seven years of relevant professional experience; or,
• University degree in the above fields with nine years of relevant professional experience.

Experience

• Extensive experience in programme formulation, implementation and evaluation;
• Demonstrated supervisory experience in staff management;
• Proven record of establishing and maintaining good working relationships with governmental and diplomatic authorities, national, regional and international institutions, as well as civil society actors; and,
• Previous work experience in a rapid transition or post-conflict area;
• Demonstrated experience in liaising with governmental and authorities, international agencies(i.e., UN), and civil society organizations;
• Experience in project development, implementation, and reporting, including financial and budgetary aspects; and,
• Familiarity with inter-agency programme regulations of the UN and other donors.

Skills

• In depth knowledge of the broad range of migration-related subject areas dealt with by the Organization;
• Sound judgment, ability to analyse information and make decisions rapidly to resolve operational problems;
• Efficiency, flexibility, high level of professionalism and ability to adhere to strict deadlines;
• Strong leadership, management, and coordination ability;
• Sound communication and interpersonal skills;
• Ability to work effectively and harmoniously with colleagues from varied cultures and backgrounds;
• Familiarity with IOM’s MiMOSA and PRIMA systems;
• Knowledge of the IOM project management cycle; and,
• Knowledge of IOM’s administrative and financial management.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.