Senior Grants and Contracts Specialist

Job Posting Title:

Senior Grants and Contracts Specialist

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Hiring Department:

Molecular Biosciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

Purpose

Provide comprehensive lifecycle support to faculty members, principal investigators, and other University research staff in the preparation, submission and award management of research-related proposals to sponsoring agencies and organizations.

Responsibilities 

• Proposal Submission: Review sponsor guidelines to ensure eligibility for submission and compliance of proposal documents, development of appropriate budgets for proposals, generation of templates and content information for peripheral administrative documents, liaison between the PI, the Office of Sponsored Projects and the sponsor regarding Institutional policies and sponsor guidelines to coordinate proposal submissions. Assist with sponsor requests for additional information such as JIT requests, review of PI support documents for compliance, and documentation of adherence to Institutional, Federal and State requirements for the performance of research.

• Award Management: Coordinate with appropriate team in the Office of Sponsored Projects to review and provide all necessary documents in support of the award. Assist with verification of compliance information; review and revise budgets as needed, review terms and conditions for each award. Assist faculty with budget management within financial terms and conditions and to ensure compliance with internal and external policies and procedures including Institutional, sponsor-specific and the Uniform Guidance, 2 CFR 200. Assist with monthly account updates, and fiscal reporting according to sponsor guidelines. Coordinate with MBS Administrative team regarding fiscal guidelines and funds transfers for purchases, payments and personnel appointments. Assist faculty with post-award modifications. Meet with faculty and their staff as needed to review accounts and provide guidance on fiscal expenditures (financial forecasting) using appropriate internal and external tools and data as needed.

• Other duties as needed. 

Required Qualifications 

Bachelor’s degree in Accounting, Finance, Business Administration, Technical/Scientific or other relevant field and five years of experience in research administration or a related field. Exceptional organizational skills, including time management and managing multiple deadlines. High level verbal and written communication skills with the ability to effectively communicate policies and procedures to a broad audience. Able to work independently and within the rest of the MBS team. Ability to be discreet with confidential matters and to use sound judgment to facilitate independent decisions. Proficiency with Microsoft Excel and Word programs. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications 

Certified Research Administrator (CRA) certification. Familiarity with university policies, procedures and electronic systems including, Huron-based UT Research Management System, FRMS, and DEFINE. Experience with National Institute of Health guidelines and protocols. Proficiency with electronic grant application and management systems (i.e., NIH’s eRA Commons, Research.gov, Proposal Central). Broad knowledge of the sponsored research spectrum within a college/university environment.

Salary Range 

$70,000 + depending on qualifications 

Working Conditions 

May work around standard office conditions. 

Required Materials 

• Resume/CV 

• 3 work references with their contact information; at least one reference should be from a supervisor 

• Letter of interest 

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes. 

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. 

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.