Senior Grants and program Officer (Local Hire)

COUNTRY PROGRAM BACKGROUND:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

International Medical Corps has been present in Cameroon since 2008 to provide assistance to thousands of CAR refugees who have crossed the bordered sheltered in Cameroon as a consequence of the political and social troubles which occurred in CAR since 2005. International Medical Corps is providing essential health and nutrition care to 64 533 Nigerian Refugees in the Minawao refugee Camp in the Far North Region according to last data from HCR and its partners.

1. General Duties and Responsibilities:

Program Management Support

• Work closely with the Program Coordinator to support the efficient implementation of IMC projects;
• Manage grants and contracts and engage their performers
• Ensure overall support to program teams through all stages of the Project Cycle Management (PCM) process.
• Coordination and management of the grant cycle, from kick-off to close-out, including working with the Field Coordinators and Project Managers for grant/project meetings and pipeline meetings and ensure communication and follow-up with SMT on issues raised;
• Ensure all activities are carried out in accordance with IMC Operational policies;
• Take initiative to make extra contributions to the programs and proactively identify any issues and reports them to the Program Coordinator
• Establish and maintain regular communication with project partners and other stakeholders;
• Conduct regular spot checks and field visits to accessible project sites in order to work with and support Technical Coordinators (TCs) and Project Managers (PMs) in the effective implementation of the projects
• Work closely with the P.C. in developing capacity building plans for the larger Program team
• Support representation in sectoral, cluster working groups or thematic/ad hoc humanitarian coordination meetings as needed.
• Other duties as assigned by the supervisor to develop and support IMC projects and operations

Grants Management

• Act as focal point with donors in-country on grants management issues for ongoing and past, projects;
• Review donor agreements and coordinate their review with the relevant IMC HQ office
• liaise with the Cameroon Compliance Coordinator or HQ departments as necessary for adherence to donor regulations;
• Ensure that partnership and sub-grant related administrative processes and procedures are consistently implemented throughout the program, including pre-award compliance checks, agreements, and disbursements and reporting;
• Ensure comprehensive grant files are maintained up to date and are available for use by key staff.

Business and Proposal Development

• Lead coordination of proposal development process from Go/No-Go to final submission, gathering input from Technical Coordinators (TCs), M&E staff, Field Coordinators, Program Coordinator, Finance, Technical Advisors, and ensuring proper review at the Regional and HQ levels;
• Work closely with the P.C. in supporting facilitation of program design meetings, travelling to field sites & program activities in order to ensure high quality design processes;
• Lead in drafting of proposals, budget narratives, editing of proposals and review against solicitation requirements and donor rules & guidelines in collaboration with the regional team;
• Support, facilitate and coordinate the collaboration between PMs/budget holders and the logistics/supply chain department in the elaboration of procurement plans, and updating or of procurement plans to enable effective program delivery.
• Act as focal point with donors in-country for the proposal development process

Reporting and Communication

• Ensure sound management of reporting requirements, including timely and quality submission to donors
• Review technical reports and program activity reports.
• Receive program data and prepare monthly dashboards and situation updates;
• Analyze, research, and be familiar with the region’s political and economic landscape.
• Carry out Communication and Visibility activities as per need: Translate program related documents, draft and disseminate Press Releases, draft program related social media content;
• Help organize internal and external meetings
• Write quarterly and annual reports, with input from other colleagues.

1. QUALIFICATIONS:

• University degree and 3-5 years of relevant work experience or Master’s degree (e.g. Public Health, Social Work, International Relations, Business Administration, International Development, etc.) plus 1-2 years of relevant experience required;
• Fluency in spoken and written English is a mandatory requirement
• Familiarity with humanitarian operations, coordination structures, and the mandates of donors, UN agencies and other NGOs
• Cross-cultural awareness and insight into health care issues
• Excellent communication skills, both oral and written;
• Excellent self-motivation skills;
• Ability to exercise sound judgment and make decisions independently;
• Excellent ability to handle multiple tasks in a fast paced and constantly changing environment;
• Be flexible, possess the ability to cope in stressful situations;
• Be creative and possess the ability to work with limited resources;
• Strong analytical and research skills;
• Strong computer skills, especially with MS Word, MS Excel, and MS PowerPoint

OTHERS :

• Security:
• Ensure compliance with security protocols and policies;
• Consider security implications of all program activities, reviewing all new initiatives with others staffs and community leaders and community volunteers.
• Compliance & Ethics:
• Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.
• Conducts work with the highest level of integrity.
• Communicates these standards to staff, if applicable, and to partners and requires them to adhere to these values.
• Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps

• Code of Conduct:

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

• Safeguarding:

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

• Equal Opportunities:

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com*. Please do not submit your CV or application to this website, it will not be considered for review.* COUNTRY PROGRAM BACKGROUND:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

International Medical Corps has been present in Cameroon since 2008 to provide assistance to thousands of CAR refugees who have crossed the bordered sheltered in Cameroon as a consequence of the political and social troubles which occurred in CAR since 2005. International Medical Corps is providing essential health and nutrition care to 64 533 Nigerian Refugees in the Minawao refugee Camp in the Far North Region according to last data from HCR and its partners.

1. General Duties and Responsibilities:

Program Management Support

• Work closely with the Program Coordinator to support the efficient implementation of IMC projects;
• Manage grants and contracts and engage their performers
• Ensure overall support to program teams through all stages of the Project Cycle Management (PCM) process.
• Coordination and management of the grant cycle, from kick-off to close-out, including working with the Field Coordinators and Project Managers for grant/project meetings and pipeline meetings and ensure communication and follow-up with SMT on issues raised;
• Ensure all activities are carried out in accordance with IMC Operational policies;
• Take initiative to make extra contributions to the programs and proactively identify any issues and reports them to the Program Coordinator
• Establish and maintain regular communication with project partners and other stakeholders;
• Conduct regular spot checks and field visits to accessible project sites in order to work with and support Technical Coordinators (TCs) and Project Managers (PMs) in the effective implementation of the projects
• Work closely with the P.C. in developing capacity building plans for the larger Program team
• Support representation in sectoral, cluster working groups or thematic/ad hoc humanitarian coordination meetings as needed.
• Other duties as assigned by the supervisor to develop and support IMC projects and operations

Grants Management

• Act as focal point with donors in-country on grants management issues for ongoing and past, projects;
• Review donor agreements and coordinate their review with the relevant IMC HQ office
• liaise with the Cameroon Compliance Coordinator or HQ departments as necessary for adherence to donor regulations;
• Ensure that partnership and sub-grant related administrative processes and procedures are consistently implemented throughout the program, including pre-award compliance checks, agreements, and disbursements and reporting;
• Ensure comprehensive grant files are maintained up to date and are available for use by key staff.

Business and Proposal Development

• Lead coordination of proposal development process from Go/No-Go to final submission, gathering input from Technical Coordinators (TCs), M&E staff, Field Coordinators, Program Coordinator, Finance, Technical Advisors, and ensuring proper review at the Regional and HQ levels;
• Work closely with the P.C. in supporting facilitation of program design meetings, travelling to field sites & program activities in order to ensure high quality design processes;
• Lead in drafting of proposals, budget narratives, editing of proposals and review against solicitation requirements and donor rules & guidelines in collaboration with the regional team;
• Support, facilitate and coordinate the collaboration between PMs/budget holders and the logistics/supply chain department in the elaboration of procurement plans, and updating or of procurement plans to enable effective program delivery.
• Act as focal point with donors in-country for the proposal development process

Reporting and Communication

• Ensure sound management of reporting requirements, including timely and quality submission to donors
• Review technical reports and program activity reports.
• Receive program data and prepare monthly dashboards and situation updates;
• Analyze, research, and be familiar with the region’s political and economic landscape.
• Carry out Communication and Visibility activities as per need: Translate program related documents, draft and disseminate Press Releases, draft program related social media content;
• Help organize internal and external meetings
• Write quarterly and annual reports, with input from other colleagues.

1. QUALIFICATIONS:

• University degree and 3-5 years of relevant work experience or Master’s degree (e.g. Public Health, Social Work, International Relations, Business Administration, International Development, etc.) plus 1-2 years of relevant experience required;
• Fluency in spoken and written English is a mandatory requirement
• Familiarity with humanitarian operations, coordination structures, and the mandates of donors, UN agencies and other NGOs
• Cross-cultural awareness and insight into health care issues
• Excellent communication skills, both oral and written;
• Excellent self-motivation skills;
• Ability to exercise sound judgment and make decisions independently;
• Excellent ability to handle multiple tasks in a fast paced and constantly changing environment;
• Be flexible, possess the ability to cope in stressful situations;
• Be creative and possess the ability to work with limited resources;
• Strong analytical and research skills;
• Strong computer skills, especially with MS Word, MS Excel, and MS PowerPoint

OTHERS :

• Security:
• Ensure compliance with security protocols and policies;
• Consider security implications of all program activities, reviewing all new initiatives with others staffs and community leaders and community volunteers.
• Compliance & Ethics:
• Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.
• Conducts work with the highest level of integrity.
• Communicates these standards to staff, if applicable, and to partners and requires them to adhere to these values.
• Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps

• Code of Conduct:

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

• Safeguarding:

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

• Equal Opportunities:

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com*. Please do not submit your CV or application to this website, it will not be considered for review.*

How to apply

Application files including: Cover letter and CV, 3 Professional references and copies of relevant supporting documents. The application file bearing the mention « application for the position of Senior Grants and program Officer » should be forwarded at International Medical Corps to the following address e-mail: camrecruitments@internationalmedicalcorps.org

NB: Only the shortlisted candidates will be contacted.

For the Country Director and by delegation the Human Resources Coordinator.