Senior HR and Administration Officer – National Position (Internal Candidates Only)

JOB PURPOSE

The Senior HR/Admin Officer (Sr. HRO) is responsible for supporting the HR and administrative function of Nonviolent Peaceforce Iraq’s (NPI) operational programme. The Sr. HRO is the in-country HR focal point. S/he ensures staff are in compliance with policies and procedures. The Sr. HRO also provides other support services as required (e.g. finance, logistics and government administrative relations).    

 

KEY OBJECTIVES/RESPONSIBILITIES

 

A.     HR Management

• Support HR Manager to develop and maintain appropriate job descriptions that reflect NP’s mandate ensuring they are evaluated according to NP Job Evaluation Guidelines.
• Prepare staff payroll and pay slip with accurate information every month.
• Prepare contracts (terms and conditions of employment) and issue all employment and consultancy contracts in compliance with Iraqi and/or KRG labour laws, NP policies and any relevant Member/donor guidelines.
• Maintain updated information on staff salaries, allowances and income-tax calculations and ensure compliance with current laws and regulations in close collaboration with the Finance Manager and other relevant parties.
• Support HR manager with ensuring all staff members are inducted on NP Global policies and procedures as well as on Iraq Country Programme policies and procedures, including Performance Management processes and practices.
• Facilitate and ensure that performance reviews and the annual appraisal process are conducted regularly by supervisors; ensuring training and advice is available to all managers.
• Ensure departing staff do exit interview to gain feedback and insights into employee perceptions and experience of NP.
• Manage staff timesheets and ensure timely submission of properly completed monthly timesheets.
• Support HR Manager and SMT with general support to HR functions and staffing data.

 

B.     HRIS Management:

• Ensure personnel files are complete with
• CV of the staff
• Up to date contract
• Performance Appraisals
• Leave Requests
• Job Description
• Tax form
• Education certificates
• Lead on off-boarding and on-boarding through BambooHR
• Track staff contracts and performance management timeline.

 

C.     Recruitment:

• Manage and lead the recruitment process as appropriate, which may include supporting line managers with short-listing, participating in interviews and carrying out reference checks.
• Ensure hiring practices are fair, equitable and consistent and comply with local regulations, and NP Recruitment Principles
• Vacancy posting internally and externally as appropriate.
• Liaison with potential candidates and assemble required documentation.
• Lead on HR induction process for new staff and ensure that induction checklists are used

 

D.     Employee Relations and Development

• Frequently travel to field offices to provide hands-on practical support to Team Leaders and staff and to build and develop the capacity of the Country office and Field offices teams to help them develop and use effective performance management frameworks and human resource development plans
• Oversee and enforce mechanisms, protocols and practices that are in place to ensure that staff and NP partners are aware of and adhere to NP Child Safeguarding Policies
• Support HR manager in providing input for program planning and assessments for capacity building of partners, including partners’ HR planning as well as establishing policies, procedures and protocols for the same.
• Act as HR focal point for all staff and carry out HR capacity building and briefing for staff.

 

E.      Administration and facilities management

• Liaise with relevant government authorities and HR/ Admin staff in each location to obtain timely visas / residency permits for international staff
• Ensure adequate insurance cover for staff is in place and kept up to date
• Prepare documents for payment to Finance. 

F.      Other

• Perform any other work duties assigned by the line manager

 

G.     Commitment to NP Principles

• Demonstrate a commitment to NP’s mandate and principles.
• Maintain a positive image of the organization full time while communicating with external actors, staff or operating in the field.
• Adherence to highest level of confidentiality.

All NP staff are expected to embody NP’s values:

• Nonviolence
• Direct action
• Radical connection
• Process-oriented
• Independence
• Non-partisanship
• Redemption and healing
• Pluriversality
• Accountability

 

APPLICATION PROCESS

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max 1 page) through our website https://nonviolentpeaceforce.bamboohr.com/careers/529 detailing their experience and how they qualify for the role. Incomplete applications will not be considered.
• The closing date for applications is Thursday, 1st May 2025
• Candidates may be selected before the closing date; apply early.
• As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview.

SPECIAL NOTICE

 

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

 

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.
NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks,
which can include criminal records and terrorism finance checks. NP also participates in the InterAgency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left
employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE 

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.