Senior Human Resources Assistant

Org. Setting and Reporting

The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region. The position is located in Human Resources Advisory and Client Management Unit, of Human Resources Management Section (HRMS), in the Division of Administration. The incumbent reports to the Chief of Human Resources Advisory and Client Management Unit.

Responsibilities

Under the direct supervision of the Chief of Human Resources Advisory and Client Management Unit, and overall supervision of the Chief of HRMS, the incumbent is required to perform the following functions:

Recruitment and placement

• Participates in the selection of candidates for all positions, including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-list of candidates.
• Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Provides input into policy development for the HR policies of staff in the General Service and related categories.
• Schedules and coordinates entry tests for all positions.
• Assists in organizing and coordinating competitive recruitment examinations.
• Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
• Reviews and processes personnel actions through ERP.
• Advises staff on onboarding matters.

Administration of entitlements

• Supervises and supports maintenance of ERP entitlements reference tables.
• Reviews and processes data pertaining to all conditions of service.
• Reviews and processes requests for entitlements and exceptions to the Staff Rules and Regulations concerning travel entitlements, education grant, currency of payment of emoluments and rental subsidy.
• Monitors issues on conditions of service of the staff and advises the supervisor of any developments. Staff development and career support training
• Assists in the development of career development programme and staff induction.
• Assists in the organization and conduct of training courses and workshops.

Classification

• Assists in reviewing and processing requests for classification.
• Provides advice and answers general queries on classification procedures and processes.
• Assists in providing documentation and background materials relating to classification appeals.

General

• Assists in providing documentation and background materials relating to HR Advisory and Client Management Unit’s appeals.
• Supervises the maintenance of automated databases and the centralized reference and filing systems.
• Undertakes research on a range of HR related issues and prepares notes/reports.
• Conducts research on precedents, policy rulings and procedures.
• Supervises compilation and preparation of statistical reports on HR related issues.
• Assists in the preparation of information circulars for HR related issues.
• Conducts exit interviews for separating staff and assists him/her in final arrangements.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications; performs budget preparation input monitoring and implementation in ERP, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
• Prepares written responses to queries concerning HR related matters.
• Trains and provides supervision to new and lower-level staff in the unit.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as required.

Education

• High school diploma or equivalent is required. A first-level university degree may be accepted in lieu of two years of required experience.

Work Experience

• A minimum of ten years (or eight years if graduated with a first-level university degree) of progressively responsible experience in human resources management, administrative services or related area is required. Experience in the United Nations Common System or international organizations similar to UN Common System is desirable. Experience in application of staff rules and regulations within the UN or a similar public service organization in an operational environment is desirable. Experience in administration of onboarding is desirable. Experience in administration of a broad range of entitlements and benefits using ERP system is desirable. Experience as local process expert on ERP issues related to HR is desirable. 1 year or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.

Source: https://careers.un.org/jobSearchDescription/243186?language=en