Senior Legal Administrative Assistant

About Us

MSI Reproductive Choices is one of the world’s leading providers of sexual and reproductive healthcare. We believe that everyone should have the right to choose. From contraception to safe abortion and life-saving post-abortion care, we are committed to delivering compassionate, affordable, high-quality services for all.

Today, our organisation has over 9,000 team members working in 37 countries across the world. Our success lies in the fact that MSI teams are locally led, entrepreneurial and results-driven, and are passionate about delivering high quality, client-centered care in their own communities. As a social business, we focus on sustainable delivery, efficiency, and funding models that are built to last, so that the women and girls we serve today will have a choice in the future too.

We know that access to reproductive choice is life changing. For some, it can mean the ability to complete an education or start a career. For others, it means being able to look after the family they already have. For everyone, it means the freedom to decide their own future, creating a fairer, more equal world.

About the Role

The main objective of the role is to manage the administrative requirements of the team and maximize its productivity and efficiency. The role is responsible for enabling the most efficient yet comprehensive outcomes and informed decisions and identifying and escalating potential risks to various team activities.

Key Duties and Responsibilities

• Evaluate the needs of the broader team from an administrative perspective, identify the most efficient and effective way of meeting these needs and provide guidance to others in following established processes and procedures consistently.
• Provide both a high-level and detailed overview of administrative activity to other members of the team, ensuring that they are aware of required action and/or follow-up.
• Oversee all administrative procedures within the team and conduct regular reviews to ensure that these remain aligned with team deliverables, policies, standards and needs.
• Determine the appropriate approaches for the provision of high-quality, timely service delivery across MSI’s global portfolio of corporate entities and branch offices, responding to diverse expectations and requirements.
• Advise on optimal approaches for addressing the administrative needs of the team and any potential gaps or risks to team activities. Proactively identify system/process improvements.
• Identify the needs of colleagues within the team to create an enabling environment, in which processes run smoothly and efficiently, systems function as needed and administrative tasks such as arranging travel, payments and meetings are completed proactively.
• Provide clear, comprehensive advice to stakeholders and colleagues regarding the established policies, processes and procedures relating to general governance, fraud, safeguarding and the proper management of all other key issues falling within the remit of the team.
• Anticipate key administrative timelines and deadlines and ensure that these can be met without compromising quality of delivery. Communicate regularly with colleagues and stakeholders to ensure a broad awareness of key dates/time frames and flag any risks to these being adhered to.
• Organise, online, all documentation relating to team activity, including the creation, storage, review and sharing of key legal documents such as resignation letters, notices of board meetings and proxies.
• Sustain a consistent, efficient approach to the management of all administrative activities within the team. Escalate any issues promptly and apply expert knowledge around effective administrative/systems management to inform others.

Key Knowledge and Experience

To perform this role, it is essential that you have the following skills and experience:

• Degree educated/company secretarial qualification/recognised legal secretarial qualification or qualified by significant experience
• Substantial demonstrable experience in a Legal Assistant, Paralegal, Legal secretarial or administrative function, with a high degree of organization, logic and order, a proactive approach to process improvement and strong problem-solving abilities.
• Advanced demonstrable skill in using the full Microsoft Office suite, particularly Microsoft Word, Outlook, Excel and PowerPoint
• Project management experience
• Demonstrable fast typing skills (60 WPM or above)
• Excellent written and verbal communication skills

About You:

At MSI we are unapologetically pro-choice. We believe that every woman has the right to make choices about her own body and her own future. As one of the world’s leading providers of contraception and safe abortion care, we give women the means to do so. We provide high-quality contraception, safe abortion and post-abortion care services, and work with advocacy to create an enabling environment for safe access for all. All our team members are working together towards our vision that no abortion will be unsafe by 2030. It is essential that all team members at MSI share this vision with us, whatever their role within the organisation. Because when a woman can determine her own future, she can contribute to creating a better, more sustainable future for everyone.

We recruit talented, dynamic people with diverse backgrounds and experiences, all united by a belief in our mission and a focus on delivering measurable results. We’re proud to be an equal opportunities employer and are committed to creating a fully inclusive workplace, where everyone feels able to participate and contribute meaningfully. You must be open-minded, curious, resilient, and solutions-oriented, and be committed to promoting equality, and safeguarding the welfare of team members and clients alike.

For more information about the role, please view the job description and person specification on our website.

Location: London Support Office (hybrid working)

Full-time: 35 hours per week

Contract type: Permanent

Salary: £34,200 – £40,000 per annum depending on experience + Discretionary Bonus & Benefits.

Closing date: 11th January 2024 (midnight GMT). Interviews may take place before this date for exceptional candidates.