Senior Logisitics Clerk

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Description

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• Drive office vehicles for the transport of UN Women Country Programme Manager, other high-ranking officials, visitors, UN Women programme and operations staff, and facilitate VIP missions;
• Deliver and collect mail, documents and other items to Government – Offices/Embassies/Commercial Establishments/ UN Offices;
• Meet office personnel and visitors at the airport including visa and customs formalities arrangements when required;
• Verify that all passengers wear seatbelts at all times in the vehicle;
• Oversee and ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents;
• Log official trips in the official log books;
• Oversee and ensure that all vehicles comply with the Minimum Operating Security Standards (MOSS).

• Censorship cost-saving by driving responsibly;
• Maintain daily vehicle logs, daily mileage, gas consumption, oil change, servicing, greasing, repairs and oversee that other drives do the same;
• Prepare and maintain data of the vehicle maintenance plans and reports.

• Ensure that all official vehicles are kept clean and is always in good working condition;
• Make minor repairs and make arrangements for major repairs in accordance with procedures;
• Change oil, check tires, lights horn, clutch and brakes and wash car regularly;
• Ensure that vehicles comply with Minimum Operating Security Standards (MOSS).

• Maintain and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle;
• Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

• Assist the CPM and other office staff in filing, photocopying and maintaining required records;
• Assist in the mailing and distribution of publications and payments of bills, as required;
• Liaise with Clearing and Forwarding Agents for clearance of official shipments while ensuring documentation for facilitation of such processes are in place;
• Assist in all areas of Fleet Management including vehicle registration, insurance, maintenance, security, usage monitoring, vehicle ownership transfers and disposal;
• Assist in managing the daily logistical issues of staff transport services, by working closely with HR and relevant service providers;
• Update staff on various emerging traffic and movement issues in Somalia;
• Provide assistance to CPM and OM on Protocol matters for the organization and its eligible staff, including assistance to visas, work permits and diplomatic identity cards.

• Secondary education;
• Valid driver’s license.

• Minimum of 3 years of relevant experience as a driver in an international organization, embassy or UN system with a safe driving record.

• Fluency in English Language is required;
• Knowledge of Somali is an asset;
• Knowledge of the other UN official working language is an asset.

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