Senior Operations Assistant

As a Senior Operations Assistant, you will provide support in the processing up to signing of private equity fund investments throughout Asia and the Pacific. This will include providing assistance in the preparation of project documentation packages required for project approval. You will also be responsible for the administration process related to the private equity fund investments, including managing disbursements and performing integrity diligence,

You will:

Project Support:

• Support in preparing documentation packages from concept review to Board approval.
• Conduct inter-Departmental coordination in relation to the processing of deals.
• Closely coordinate with the Investment Committee Secretariat
• Upload the project documents to ADB platforms such as CreditLens, SharePoint, eOps, and MAS, as required in the different phases of approval.

Disbursements, Distributions, Onboarding, Closing:

• Support PSOD’s middle office in the processing of disbursements and distributions, verification of compliance with disbursement conditions, follow up on submission of required documents and review of their completeness and/or validity
• Support PSOD’s middle office in ensuring accurate system entries to reflect transaction approvals, signings, terminations and cancellations; and in coordinating with other ADB units on the timely recording of the transactions

Technical Assistance:

• Support the preparatory work and processing of TA documentation for PSIS TAs
• Assist in handling consulting recruitment and procurement requirements
• Monitor PSIS’ compliance with disclosure requirements under ADB’s Public Communication Policy

Knowledge Products:

• Assist in handling PSIS knowledge products and events.
• Coordinate with PSOD Communications Team on PSIS events.
• Ensure that all PSIS knowledge products are aligned with the branding guidelines of PSOD and ADB.

Administrative and Planning Support:

• Coordinate the preparation of inputs for the annual work program and/or budget and assists in finalizing PSIS’ submissions related to ADB’s annual planning and budget exercises and mid-year reviews of annual budgets, including proposed Business Travel and Representation expense.
• Support the deal team in planning project-related missions.

System Requirements and Coordination:

• Contribute to the enhancement and implementation of systems and procedures, and administration of computer application systems to ensure that PSOD’s requirements are met.

Qualifications:

You will need:

• Bachelor’s degree in business administration, Finance, or relevant fields
• At least 5 years of relevant professional experience.
• Experience in nonsovereign project and technical assistance processing and administration
• Advance computer skills with sound knowledge of Microsoft tools, like Word, Excel and PowerPoint used in multilateral organizations
• Ability to work collaboratively with teams as a constructive team member
• Ability to exercise judgment on matters of confidentiality and those requiring urgent attention
• Excellent command  of written and spoken English

Source: https://www.adb.org/careers/240711