Senior Operations Assistant

As a Senior Operations Assistant, you will provide cost-efficient administrative support, specialized clerical tasks, and technical expertise to the Country Operations Head and Senior Finance & Administrative Officer.

You will:

• Ensure the work area’s logistical requirements e.g., building (renovate, maintenance) and office management (space, workstation), procurement, fixed asset inventory, and disposal are met. Make arrangements for necessary renovation and repair of the office furniture and equipment.
• Plan and implement the procurement of office equipment, furniture, supplies, etc. to ensure that equipment and supplies are adequate and following requirement. Maintain liaison with multiple service providers/ vendors to ensure levels of services; search for new service providers/ vendors and evaluate current service providers/ vendors.
• Maintain relevant databases and records for administrative tasks of TRM. Perform a periodic physical inventory of all TRM fixed assets and send a report to CSD.
• Maintain inventory records of fixed assets and ensure that assets are adequate and following requirement. Plan and implement the disposal exercise of surplus, unserviceable, and obsolete assets.
• Organize TRM meetings, press conferences, workshops, seminars, training, and staff recreation both inside and outside TRM, ensuring adequacy and proper arrangement of required logistic facilities. Coordinate with other departments and RETAs to organize the events in TRM and Thailand.
• Coordinate, communicate, and assist ITD for all TRM IT-related matters. Help verify inventory software and hardware. Ensure smooth operation and maintenance of communication facilities
• Perform other responsibilities as may be assigned and reflected in the incumbent’s workplan.

Qualifications

You will need:

• Bachelor’s degree in business administration, general management or related field
• At least 5 years of relevant work experience
• Comprehensive knowledge of procedures of the relevant work area
• Understanding of interactions between different administrative work areas and workflows and their purpose
• Solid numerical ability
• Proficient in computer software in common use; proficiency in the use of computer databases to input and extract information and to create standard and ad hoc reports.
• Knowledge of relevant ADB procedures and guidelines is advantageous
• Ability to provide work-related feedback to junior staff
• Ability to liaise and work with staff within their own work location
• Ability to work with teams as a constructive team member
• Excellent command of written and spoken English.

Source: https://www.adb.org/careers/240840