Senior Operations Assistant

As a Senior Operations Assistant, you will provide operational support to PSPM Front Office for the smooth office operations; perform coordination and administrative work; coordinate and facilitate inter-departmental activities; and assist in organizing PSPM-wide activities.

You will:

• Support data collection and analysis, and production of presentation decks for governance forums and other knowledge sharing events
• Help gather data and consolidate inputs to briefing notes, back-to-office reports, and portfolio monitoring reports.
• Maintain computer-based portfolio information system and team outputs and deliverables, and coordinate requests for project information.
• Contribute to the development of systems, databases and trackers for efficient monitoring and retrieval of information.
• Manage and review document requests and monitor required actions and submission.
• Facilitate inputs on ADB systems such as eOps and Concur, among others.
• Respond to routine memos/correspondence/emails for PSPM Front Office (FO) following ADB standards.
• Coordinate with all stakeholders on Investment Committee matters; and help design initiatives to facilitate PSPM’s interaction with other departments.
• Provide support in organizing meetings, team building and strategic planning, among others; and coordinate PSPM’s participation in activities of internal committees, working groups and external institutions.
• Administer activities relating to PSPM’s budget including planning, preparation and management.
• Oversee PSPM FO meetings and business travel including preparation of agenda and client coordination, among others; and review of travel requests for Director PSPM approval.
• Act as focal person on HR matters and provide support on consultant engagement and contract administration.
• Mentor junior staff on the application and interpretation of work procedures and guidelines.
• Perform other tasks in consonance with the role and workplan.

Qualifications

You will need:

• Bachelor’s degree in Business Administration, Finance, or relevant fields
• At least 5 years of relevant professional experience.
• Experience in nonsovereign project administration
• Advance knowledge of Microsoft tools, like Word, Excel and PowerPoint used in multilateral organizations
• Ability to work with teams as a constructive team member
• Ability to exercise judgment on matters of confidentiality and those requiring urgent attention

Source: https://www.adb.org/careers/240837