Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Operations Assistant is assigned to the Environment group of the Climate Change, Resilience and Environment Cluster (CCRE) within the Climate Change and Sustainable Development Department (CCSD). You will be based at our Headquarters in Manila, Philippines.

You will report to the designated International Staff and senior National Staff

Your Role

As a Senior Operations Assistant, you will provide administrative support to the Environment group’s activities. The incumbent will collect and consolidate information across the Environment group for analytical purposes, and coordinate matters relating to various environmental activities.

You will:

• Ensure all correspondence and documents are logged on the CCSD Dashboard and correctly assigned and distributed to staff in a timely manner; documents for signature are correctly prepared and in compliance with ADB standards; outgoing mail are delivered on time; the flow of documents are checked and monitored for effective monitoring of deadlines; and relevant documents are promptly uploaded on the Environment team’s SharePoint site.
• Coordinate and monitor milestone processing events of policy and strategy-related papers and speeches, briefing papers, and other advisory materials for Management, and report any delay in the processing of these papers.
• Respond to queries from internal and external clients; Ensure that all incoming and outgoing correspondence (emails, mail, official documents etc.) is timely distributed and assigned to respective people for reviews.
• Ensure effective coordination of the Environment group’s calendar and accurate updating of event’s database, including knowledge dissemination activities.
• Provide administrative support to the organization of Environment group activities such as meetings, seminars, and trainings.
• Collect, compile, and analyze relevant information and data related to the Environment group and produce reports as required.
• Be responsible for the overall office administration which would include, among others: (i) timely coordination with the Office of the Director General, CCSD and CCRE on the application/interpretation of work area procedures, guidelines, and formats; (ii) efficiently supporting mission travel arrangements, clearances, and liquidation of expenses; and (iii) ensuring adequate stocks of office supplies and equipment requirements of the Environment team.
• Provide guidance to other operations assistants, contractors, and/or consultants, as needed.
• Assist the scheduling and administrative work of the Director, Environment and other staff as may be assigned. Perform other duties as may be assigned and reflected in the incumbent’s workplan.

Qualifications

You will need:

• Bachelor’s degree in business administration, social or natural science or other related fields combined with relevant experience.
• At least 5 years of relevant professional experience in multilateral organizations.
• Advanced computer skills with sound knowledge of common word-processing, spreadsheets and graphics software, and familiarity with computer system used generally in multilateral organizations.
• Good coordination and interpersonal skills.
• Ability to exercise judgment on matters of confidentiality and those requiring urgent attention especially in the supervisor’s absence.
• Good understanding of the role and function of the climate change and environment team/division/department and a good general understanding of the organization’s purpose, as an asset.
• Familiarity with scope of work in a multilateral organization on environment and nature, as an asset.
• Good working knowledge of multilateral organization’s procedures, formats and standards relevant in the performance of assigned work, as an asset.
• Excellent command of written and verbal proficiency in English.
• Please refer to the link for ADB Competency Framework for AS5.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan
• Housing and education allowance (if applicable)
• Expatriate benefits (for international staff)

Additional Information

This is a fixed term appointment with option to renew for an initial period of 3 years following Section 3.1 (b) of Administrative Order No. 2.01 (“Recruitment and Appointment’). This appointment is not convertible to a regular appointment. It may be extended on an exceptional basis for a further fixed period at the option of ADB. This appointment is open to internal and external applicants.

If you are selected as an external candidate, the appointment may be extended for a period of up to 3 years per extension, or not renewed. In case of extension, staff may continue in the position for another term of up to 3 years.

At the end of the initial period, ADB, as its discretion may: (a) renew a fixed term appointment or assignment, (b) not renew a fixed term appointment.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

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