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Senior Operations Associate

Global Green Growth Institute - GGGI

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Job Description

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Description

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The Senior Operations Associate will primarily be responsible for overall operational coordination in financial management and administration of the ALCBT program.
Being a key member of the Central Project Management Unit (CPMU) at GGPI division, S/he will be ensuring the delivery of the program by providing administrative and financial support.  
The above position will require an understanding of the basics of office management, financial data analysis, documentation, reporting etc. It also requires skills of effective coordination with GGGI’s internal divisions, country teams, consortium partners etc. This position reports to the Project Lead (IKI-ALCBT) & Asia Regional Lead (Energy Efficiency).
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 
Provide operational support on the Program for seamless implementation of program activities and to ensure successful delivery of the program.
Compile information and reports across program countries for analysis against budgets and monitoring of the implementation of activities.
Prepare and review annual budget reports to donor and support information consolidation.
Support the CPMU and HQ operations in the Asia region as advised by the supervisor.
Engagement:
  • Report to the team on progress against budget and workplan milestones; discuss and collaborate to address any hurdles.
  • Communicate and coordinate with local teams, partners, other resources, and any related internal/external stakeholders to gather information as guided by the Program Manager.
  • Work with the Asia regional office departments, CPMU and PMUs to ensure consistent reporting and communications.
  • Coordinate with GGGI internal units to ensure compliance with operational procedures, resolve issues, and identify best practice as necessary.
Delivery:
  • Support administration aspects of the ALCBT project and carry out administrative duties efficiently and effectively in line with GGGI policy.
  • Monitor and report workstream budget expenditures in activities to ensure efficiency, accuracy, and consistency in line with work plans to support program management.
  • Manage and monitor relevant project management and financial modules of GGGI’s Enterprise Resource Planning (ERP) System and GGGI Online
  • Ensure sound financial management in line with GGGI policies, including effective budget management, overseeing financial audits, managing the implementation of financial regulations, criteria and standards as per donor’s requirements.
  • Sustain quality report preparation and presentation for donor, ensuring timely submission.
  • Coordinate publication of reports, including copy-editing, translations and design with GGGI experts and service providers.
  • Design monitoring and reporting framework in close consultation with PMU and GGGI HQ.
  • Support reporting and evaluation of the program performance and results.
  • Facilitate internal and external communications on program delivery, including on activity implementation and results reporting.
Requirement:
Qualifications:
  • A bachelor’s degree in relevant fields such as international relations, political science, sustainable development, international business, or others.
  • Preferred minimum 5 years of work experience in a program/project assistance function or similar support role.
  • Preferred at least 1 year of experience working in any international organization, NGO, philanthropic organization, etc

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