Senior Procurement Specialist

The Senior Procurement Specialist is a key role and holds overall responsibility in the procurement of goods and services at WorldFish. The successful candidate will be highly driven, with a pro-active and autonomous approach to their work. The incumbent will be required to work closely with country research and project leads, finance leads and other stakeholders, to ensure timely sourcing of goods and services that offer the best value for money in accordance with WorldFish’s procurement policy and procedures.

Key Responsibilities  

• Manage the entire procurement process which includes but not limited to the followings; preparing RFQs, obtain quotations, make evaluations, recommend suppliers, liaising with procurement committee, issuing purchase orders, delivery follow-up, and inventory management in accordance with WorldFish policies, donor regulations and the enforcement of procurement control via implementation of all relevant procurement processes and methods.
• Develop and implement procurement strategies aligned with organizational goals and objectives.
• Lead complex procurement projects, including negotiating contracts and terms with suppliers.
• To provide guidance and support on procurement activities especially in system related tasks, and to take lead and assist country office in trouble shooting procurement issues.
• Serve as a point of contact for procurement-related inquiries and escalations.
• Analyze market trends and identify cost-saving opportunities to optimize procurement processes.
• Review and approve procurement plans, purchase orders, and contracts.
• Conduct risk assessments and implement risk mitigation strategies within the procurement process.
• Prepare and present procurement reports and analyses to senior management.
• Lead procurement-related initiatives, such as process improvements and technology implementations.
• Foster positive relationships with suppliers and stakeholders to enhance procurement outcomes.
• Stay updated on industry best practices and emerging trends in procurement management.
• Provide technical advice and collaborates with various departments, notably in procurement planning, defining procurement needs & strategies, analyzing and evaluating of various factors affecting price, technical specifications, implementation schedules and methodology in management & maintenance.
• Track saving costs through better negotiations with suppliers and finding alternative suppliers.
• Generate and provide procurement information, statistics, reports and assist in procurement operation process improvements, systems development and implementation.
• To lead in procurement operation process improvements, systems development and implementation.
• Provide guidance and mentorship to procurement staff, assisting in their professional development.
• Perform other duties as may be required from time to time.

Requirements

The successful candidate will have:

• Bachelor’s degree in Business or Logistics or Finance or Procurement or CIPS Level 6 qualifications.
• At least 5 years’ working experience in relevant sector and in a reputed establishment.
• Solid knowledge and understanding of procurement practices and procedures, policy, and systems and clear understanding of donor procurement guidelines relating to respective projects.
• Ability to work on own initiative and deadlines, produce accurate and detailed reports, have good organizational and analytical skills.
• Ability to deal with sensitive and confidential correspondences matters from time to time.
• Demonstrate an excellent service approach.
• Strong written and verbal communication skills in the English language.
• A team player with good communication and interpersonal skills.
• Good organizing, planning, analyzing and problem-solving skills.
• Strong in negotiations, communication, and persuasion skills.
• Goal-oriented, organized team player.
• Ability to multitask, prioritize, attention to details and manage time efficiently.

Desirable Skills/Experience

• Working knowledge of ERP system and procurement systems.
• Experience and high level of competence in the use of relevant IT and able to produce detailed reports and data analytic, in particular, experience of working with spreadsheets and other analytical tools.

Source: https://apply.workable.com/worldfish/j/64C243D350/