Senior Program Coordinator Accelerator

The Accelerator is an exciting and fast-paced team in our Global Health division, with the vision to build novel technology capabilities that enable the foundation’s mission. Our team conceives, designs, and tests fundamentally new biotech platforms that have the potential to change standard processes or business models and show proof of concept for these platforms. By enhancing grants, equity, and donor capital, we work to ensure the capabilities we advance reach broad societal benefit and transition these new technology platforms to execution partners. Some example platform capabilities that are exploring include harnessing the power of chemo-sensing for ultra-high sensitivity detection of volatiles, programming immune system responses for design of next generation vaccine modalities, and engineering antibodies for oral delivery. We will continue to explore ground-breaking technology capabilities beyond these within our broad directive.

Your Role:

This position is responsible for coordination, implementation, and maintenance of a range of projects and activities in support of the life cycle of grants and contracts. This person will:

• Handle a portfolio of investments comprised of grants, contracts, and other projects in support of programmatic strategic goals.
• Supervise the portfolio, drive payout progress, flag risks and connect the dots to facilitate financial and programmatic decision making across initiative portfolios.
• Provide thought partnership to investment owners regarding the structure and activation of sophisticated investments with a focus on bringing together vital partners and steering towards solutions.
• Act as primary support for grantee/vendor initiation to foundation policies, reporting requirements and processes.
• Serve as liaison across multiple internal teams and between program staff and business partners. Assists with overall implementation of team rhythm of the business, budget planning, and data analysis and reporting.
• Contribute significantly to the team by providing strategic change management support and encouraging a culture passionate about finding effective solutions.
• Work closely with the Associate Officer, Execution Coordination across selected Accelerator portfolio domains.

What You’ll Do:

Duties may include any or all the following:

• Data Input, Management & Analysis: Handle data for all grants and contracts in INVEST and across multiple reporting databases. Provide detailed financial reporting, analysis and ensure data integrity to support team’s financial decision making. Work with business team and program staff to keep all pertinent information accurate and up-to-date for reporting and analysis. Serve as point-person for Program Officers regarding budget targets and individual investment portfolio management.
• Grants and Contracts Administration: Work with Program Officers, Grantees, and Business Partners during all stages of grant making (e.g. sending out requests for proposals, driving key deadlines for submissions and revisions). Assist with grant management and evaluation by requesting and handling review of progress reports and deliverables.
• Grant and Contracts Coordination: Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and supervising expenditures. Shepherd the development, management, and close out of grants. Coordinate the end-to-end contract and grant processes with internal parties (contracts, grants & legal business partners) and external parties (vendors & grantees) within the investment systems.
• Work on assignments that are sophisticated in nature where sound judgment and taking initiative are required to resolve problems and make recommendations, including when to escalate. Independently determine methods and procedures for driving new assignments and provide guidance to other staff. Triage, handle and prioritize tasks related to contending requests for support.
• Act as liaison and partner with internal business partners (Grants Management, Contracts Management, Legal and Financial Planning & Analysis). The Program Coordinator has a high level of interaction with both internal and external partners, including acting as point of contact with multiple partners throughout the life cycle of a grant. Provide hands on guidance and support for grantees and vendors with budget templates, required documents, technical assistance, and proposal development processes.
• This role is responsible for high quality interactions and clear and consistent communications with grantees and partners in the field.

Your Experience: 

• Bachelor’s degree with 3-5 years of experience.
• Excellent organization skills and attention to detail, deadlines, and policy compliance.
• Excellent oral and written communication skills.
• Proficient in MS Office Suite and SharePoint; advanced knowledge of Excel.
• Knowledge of budgeting, financial analysis, and synthesis.
• Ability to analyze data across multiple tools and databases.
• Ability to work independently and as part of an integrated, diverse team and be comfortable in multiple, highly varied settings, and tight deadlines with different work and learning styles.
• Ability to handle multiple and contending demands and establish priorities.
• Must be able to legally work in the country where this position is located without visa sponsorship.

Source: https://gatesfoundation.wd1.myworkdayjobs.com/en-US/Gates/job/Seattle-WA/Senior-Program-Coordinator–Accelerator_B020671-1