Senior Program Manager

About The Position

The Senior Program Manager (SPM) will serve as the operational lead for the Human Performance Optimization Consortium and as a central coordinating resource for consortium members. Working within the UTSA Military Health Institute (MHI) ecosystem, this individual will be responsible for fostering connections among researchers, military end users, industry partners, and participating institutions while helping align activities around shared objectives and mission priorities. This position is designed to provide dedicated management and coordination during the formative stages of the consortium, ensuring that HPOC develops the organizational structure, stakeholder engagement, and collaborative environment necessary to become a leading platform for advancing human performance research and innovation.

This is a full time position working on site at the University of Texas Health Science Center (UTSA) – MHI in San Antonio, TX. Background checks will be administered.

Salary Range

$135,000 – $150,000. Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.

Qualifications

Master’s degree or Bachelor’s degree with PMP certification required

Minimum 15 years of progressively responsible experience in program management, supervisory experience, research administration, military health, human performance, federal research, or related fields

Minimum 5 years of experience managing consortiums, centers, collaborative research initiatives, or other multi-organizational programs

Demonstrated experience working with DoD, Military Health System, federal agencies, universities, industry partners, and/or nonprofit organizations

Proven ability to build and maintain senior-level relationships with academic, military, government, and industry stakeholders

Strong understanding of federal research funding mechanisms, cooperative agreements, grants, contracts, and Other Transaction Authorities (OTAs)

Experience supporting business development, capture management, or strategic partnership activities within federal R&D environments

Existing network within the Human Performance, Military Health System, defense innovation, or related research communities preferred

Strong knowledge of budgeting and resource allocation

Experience evaluating data to understand trends that can help guide decisions

Skilled with the use of Microsoft Office software; Microsoft Project experience preferred, to include development and use of GANTT charts

Proven track record of effective oral and written communication including the necessary skills to interact with senior military and civilian officials, managers and subordinates in a fast-paced, high-pressure environment

Organized, attentive to detail, and a positive, friendly and professional demeanor

Adaptable and resilient when faced with conflicting priorities

Self-directed, detail-oriented problem solver

Successful in fast-paced environment that requires independent time management, task prioritization, flexibility, and experience identifying problems and proactively working towards solutions

Management Responsibilities

Assist in the staffing, hiring, salary negotiations, on-boarding, mentorship, and performance review processes for program staff

In collaboration with Principal Investigator and Human Resources, conduct counseling, corrective action, up to and including termination

Ensure research employees demonstrate a basic understanding of their job descriptions and work requirements

Plan and facilitate individual and team meetings

Ensure employees comply with the Geneva Foundation and site policies and SOPs

Management and mentorship of all assigned staff, to include program employees

Responsibilities

Facilitate cross-functional study teams, to include collaborators, in the timely delivery of research studies

Establish and maintain comprehensive timelines for each study and use these timelines to help drive study team activities

Develop and execute strategies to drive program growth, to include driving relationship development and management with current and potential sites, researchers, and partners

Lead enterprise or department-wide initiatives, task forces, projects

Collaborate with Research Portfolio Manager and Award Manager to ensure alignment of study timelines, risk reviews, and budgets with higher-level program timelines

Support development of comprehensive study budgets in partnership with site and corporate teams and help the team manage costs to established budgets

Contribute to development and implementation of various cross-functional study plans and materials (e.g., communication plans, program management plans, etc.)

Provide guidance and training to portfolio and project teams on project management tools

Lead large and complex research programs

Develop and manage budgets in collaboration with the Office of Award Management (OAM) and ORM to include study-related forecasts (e.g., spending, team performance, ect.)

Facilitate ongoing risk management activities including identification and tracking of risks and issues

Develop, design, coordinate production, and assist with the distribution of marketing materials and/or research dissemination for studies

Generate, establish, review, and track key performance indicators/metrics for performance to ensure compliance with sponsor requirements

Track and report on program progress and status (financial, project, etc.) to established oversight committees and relevant stakeholders

Ensure study activities are conducted in compliance with applicable regulations

Assist with preparation of technical or sponsor required reporting

Assist with preparation of funding applications

Support the coordination of protocol submissions

Promote networking opportunities with sponsors and researchers

Hold regular meetings with researchers and program leads

Serve as the primary point of contact with research teams

Address research management issues and escalate as needed

Timely execution of research deliverables and operations

Drive submission of grant and contract proposals

Consortium Lead Responsibilities

Serve as the primary operational lead and principal point of contact for the Human Performance Optimization Consortium

Lead consortium governance activities, working groups, strategic initiatives, and member engagement efforts

Coordinate consortium meetings, workshops, symposia, stakeholder engagements, and special initiatives

Facilitate collaboration among consortium members, academic institutions, military stakeholders, industry partners, and federal agencies

Coordinate multi-institutional research initiatives and foster collaboration among investigators, operational end users, and partner organizations

Ensure consortium activities remain aligned with evolving military readiness, human performance, health, and research priorities

Develop executive briefings, strategic plans, white papers, concept papers, and stakeholder communications specific to consortium activities

Represent the consortium at conferences, workshops, symposia, and strategic stakeholder engagements

Promote research dissemination, strategic communications, and visibility of consortium accomplishments

Strategic Growth and Partnership Development Responsibilities

Support growth and expansion of the Human Performance Optimization portfolio through strategic partnership development and opportunity cultivation

Identify, develop, and maintain relationships with universities, military organizations, federal agencies, foundations, industry partners, and research collaborators

Track emerging technologies, funding opportunities, policy developments, and market trends impacting the human performance ecosystem

Develop and maintain a pipeline of strategic opportunities aligned with consortium priorities

Facilitate teaming discussions and partnership strategies that strengthen consortium capabilities and competitive positioning

Collaborate with Geneva Business Development personnel on opportunity shaping, partner engagement, capture planning, and strategic positioning activities

Support development of capability statements, concept papers, white papers, and other strategic business development materials

Identify opportunities to leverage consortium capabilities to secure new funding, partnerships, and collaborative initiatives

Provide subject matter expertise and operational insight in support of proposal development and funding pursuits

Assist leadership in establishing and executing long-term growth strategies for the Human Performance Optimization portfolio