Senior Program Manager, NIEHS Center

23-Jan-2024

Harvard T.H. Chan School of Public Health

64856BR

Job Summary

The Senior Program Manager, NIEHS Center is responsible for Center administrative oversight including administrative, financial,communications, and regulatory management in collaboration with the center director. This role will help determine needs, establish priorities, and remedy gaps within Center operations. This role will also strengthen the foundation of the NIEHS Center’s Community Engagement Core (CEC) community and provide agile and specialized support to add capacity to core staff that will strengthen community relations and accelerate the pace of CEC engagement with local communities.

This role will also bridge the NIEHS Center and institutional communities, aid in the development of new programs, and leverage existing solutions and seek out new ones.

Position Description

Duties and responsibilities include, but are not limited to, the following:

Administrative:

• Manage Center administration, operations and initiatives and liaise with the Center leadership (Director, Deputy Director, Executive Committee) to ensure the direction of the Center is being realized and keep leadership abreast of operations.
• Supervise different contributors to the Center activities such as additional staff who help with communications projects, community activities, and related activities.
• Work with University administration, NIEHS, and external collaborators to ensure that all deliverables are met and timelines achieved.
• Oversee Center compliance issues around data-sharing and reporting to make sure all requirements are met.
• Oversee tracking and management of Center Membership and tracking center publications to ensure all reporting and other requirements are met.
• Administer monthly Executive Committee meetings and P30 Center Bimonthly Meeting for Administrators Support with management and tracking of Pilot Projects and Facility Access Funds including records of awarded funds and associated products.
• Administer Community Action Funds in cooperation with the Center Grants Administrator: Working with CEC to get projects funded, funds dispersed. Maintaining records of awarded funds and updates.
• Work with various groups to plan colloquium/symposia series, 4th Weds Center Research Presentations, Specific Aims Review Sessions, SPARC sessions, etc.
• Oversee additional activities in support of the CEC Prepare RPPR reports and other NIH-required documents, and ensure all timeline milestones are met.

Communications:

• Manage day-to-day operations of center communications and develop leadership vision around communications to promote the work of the center.
• Supervise staff in addressing communications matters including but not limited to:  Maintain Twitter/X account, Bimonthly E-Newsletter, Communications for all speaker series and special talks, blog posts, Center website, school-wide communications initiatives
• Oversee analytics for social media and website engagement

Event Planning:

• Manage logistics for all speaker series and special engagements including travel, expense management, itinerary planning, and lead planning efforts for annual retreat. Coordinate with various vendors in advance and on the day of the retreat.
• Manage invitees/reg list

PLEASE NOTE: This position has a term appointment of one year from the date of hire with the possibility for extension.

PLEASE NOTE: Shortlisted candidates will be required to submit writing samples.

PLEASE NOTE: The National Institutes of Environmental Health Sciences holds an annual meeting and travel for the 3-day meeting is required.

Basic Qualifications

• Bachelor’s Degree or equivalent experience required
• 5+ years of related experience required

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:

• Master’s degree strongly preferred, PhD degree a plus
• Experience in program management/oversight and communications, specifically in an academic setting
• Master’s degree strongly preferred, PhD degree a plus
• Experience in communications, specifically in an academic setting
• Experience with WordPress, the Microsoft Office Suite (including PowerPoint), Twitter, and Access databases (including database development)
• Strong written and verbal communication skills, attention to detail, and organizational skills preferred Master’s Degree strongly preferred, PhD degree is a plus
• Experience with WordPress, the Microsoft Office Suite (including PowerPoint), and Access databases (including database development)
• Strong written and verbal communication skills, attention to detail, and organizational skills preferred

The following cultural competencies are also preferred:

• Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
• Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
• Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
• Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals

Additional Information

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

———-

• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period.

———-

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

About Us

The Harvard Chan-National Institute of Environmental Health Sciences (NIEHS) Center for Environmental Health is a
coordinated set of resources and facilities supporting environmental health research and training activities throughout the Boston area. Located at the Harvard T.H. Chan School of Public Health, in Boston’s Longwood Medical Area, the Center promotes integration between basic and applied environmental science, and fosters collaborations that cross departmental and institutional boundaries. A flexible (hybrid) schedule may be arranged in accordance with Harvard University guidelines, though the person in this position will be expected to attend in-person events on campus as needed.

Benefits

We invite you to visit Harvard’s Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA – MA – Boston

Job Code

359057 Admin Dept/Program Admin

Work Format

Hybrid (partially on-site, partially remote)

Department

Environmental Health – Environmental & Occupational Medicine & Epi (EOME) Program

Union

00 – Non Union, Exempt or Temporary

Pre-Employment Screening

Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School’s mission, objectives, and core values , our Principles of Citizenship , and our diversity, inclusion, and belonging initiatives.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

#LI-JW1