JOB DESCRIPTION

Job Summary:

The Senior Program Officer ensures project activities are on track and aligned with work plans and technical expertise to inform project implementation. Ensures compliance with internal and

external regulations. Ensures completion of project while adhering to budget, scope, and schedule requirements. The position will provide administrative and project support, in addition to communication efforts related to program management. Monitors budget for programs and develops monitoring systems for reviewing project status. Develops and reviews work plans, prepares presentations, and supports other related program objectives and deliverables. The position will work with local implementing partners and technical working groups to collect, compile, and analyze information relevant to project scope to inform programming and decision making.

Accountabilities:

Programmatic Management:

• Supports management team through coordination of project resources, planning for deliverables, and understands integration with project management.
• Ensure compliance with funder requirements and organizational policies and procedures.
• Provides initial review and comments on programmatic reports and annual work plans.
• Oversees reporting process to ensure funder requirements are met; may aggregate reporting for oversight of a project.
• Represents project at funder meetings and participates in external events.
• Liaises with sub partners regarding the overall project and communicates planning and task completion.
• Serves as project point of contact with sub partners and monitors their deliverables.
• Promote and facilitate communication between projects, and internal and external stakeholders, including various units within the country or headquarters (HQ).
• Monitors project risks and informs senior managers of issues.
• Help to identify funding opportunities and participate with Business Development and Diversification (BDD) efforts.
• Leads aspects of business development and project design efforts such as drafting proposals.
• Support projects knowledge management initiatives in documenting approaches and achievements, writing of success stories, abstracts, manuscripts and peer reviewed publications, operations research, impact evaluations, special studies/surveys and other technical reports and ensures their accuracy and appropriateness.
• Ensures document management site is used appropriately by project team.
• Provides operations support, e.g, writes position descriptions, participates on staff interview panels, and serves as hiring manager as needed.
• Conducts new hire onboarding on department procedures and processes.
• Manages, mentors and guides programs staff
• Performs any other duties as assigned.

Finance and Grants Support:

• Support projects in areas including start-up, work planning, budget development, project reporting, and general problem-solving.
• Provide on-going programmatic oversight to projects, including monitoring of spending rates, sub-awards, deliverables, reports, etc.
• Contributes to the development of the project’s budget process.
• Reads and interprets budgets to understand tracking.

Applied Knowledge & Skills:

• Excellent oral and written communication skills.
• Excellent and demonstrated project management skills.
• Ability to collaborate with others.
• Ability to analyze and interpret data, identify errors, and prepare reports.
• Demonstrated working knowledge of Botswana’s health and social service information systems and monitoring and evaluation processes.
• Excellent report writing, analytical and presentation skills.

Competencies:

There are 31 FHI 360 development competencies. Of greatest focus for this job are:

• Project Management (Planning and Time Management) – Accurately scopes out length and difficulty of tasks (sets objectives/goals/measures). Breaks down work into steps, schedules, task/people assignments. Marshal”s people, time, and resource efficiently. Arranges information in a useful manner and orchestrates multiple activities at once.
• People Management (Making Others Great) – Facilitate professional development of staff by providing challenging, learning assignments and opportunities. Shares and solicits feedback monthly at the very least. Helps establish compelling development plans. Assigns responsibility and accountability for tasks/decisions. Monitor”s process, progress, and results. Creates a climate in which people want to do their best.
• Creating and Managing Systems and Processes – Recognizes the need for standardization and balances client and organization need in systems design. Anticipates the effects of process change on people while optimizing task efficiency and simplicity.
• Employees are expected to possess or have high potential for the development of these three fundamental competencies.

Problem Solving & Impact:

• Works on problems of complex scope that require evaluation of variable factors.
• Demonstrates good judgment in selecting methods, techniques, and evaluation criteria for obtaining solutions.
• Networks with key internal and external personnel.
• Decisions may cause delays or failure to achieve results that impact departmental goals.

Supervision Given/Received:

• Serves as a team lead and mentors lower-level personnel.
• Determines methods and procedures on new assignments and may coordinate activities of other personnel.
• May serve as a mentor and provide guidance to junior staff.
• Typically reports to a Manager/ Associate Director/ Director.

Education: *

• Bachelor’s Degree or higher in project management, public health, social work, monitoring & evaluation, or other relevant discipline
• Project Management (PM) Certification preferred.

Experience: *

• Typically requires a minimum of 7+ years of relevant experience with projects management.
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
• Previous experience working with donor supported program desired.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• 10% – 25%

Date Revised: 9/13/2021

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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