Senior Programme Assistant

Grade

GS5

General Service

Reason

Temporary > Temporary Assignment/ Appointment

C

Family<p></p><p></p>

2024-10-15

2024-12-31

September 15, 2024

Standard Job Description

Senior Programme Assistant

Organizational Setting and Work Relationships
The Senior Programme Assistant would normally receive guidance from more senior programme staff in the operation/bureau/division. The incumbent may receive indirect guidance from other sections and units relevant to the country/region programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Senior Program Assistant.
S/he is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Provide administrative assistance and support in routine services and activities within Programme thus better able to meet the needs of persons of concern.
– Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
– Provide support to ensure partnership agreements are established in a timely manner, regularly monitored and reported on, in compliance with established guidelines and procedures included in the framework for implementing with partners.
– Guided by the MFT approach, support the development and implementation of monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
– Contribute to the review and analysis of operations plans, mid-year and year-end reports, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.
– Assist in ensuring compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
– Use UNHCR’s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.
– Actively contribute to UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Not specified

Relevant Job Experience
Essential
Demonstrated experience in Programme Management, Operation Management Cycle and related processes.
Knowledge of Results Based-Management.
Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc)

Desirable
Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning Programme.
Experience in programme management training and capacity building activities.

Functional Skills
*IT-Computer Literacy
PG-Programme Management (programme cycles and reporting standards)
PG-Results-Based Management
DM-Database Management
PG-Programme Analysis
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Operational Context:

The region is administratively split into two governorates: Akkar and the North. The North is also known as T5, which includes Tripoli and five surrounding districts: El Koura, El Batroun, Zgharta, Minieh Dennieh, and Bcharre. The two governorates span over 2025 km2 and include 261 municipalities, along with 14 unions of municipalities. The area is composed of diverse religious groups. Tripoli is the second largest city in terms of population in Lebanon and statistically the poorest city on the Mediterranean. Akkar suffers from weak administrative capabilities and a high dependence on the central government. The few regional public services and institutions remain largely located in the North governorate, covering both governorates – further delaying and hindering the support to infrastructure and access of local communities in Akkar to the government. The most vulnerable population resides near the shared 100 km border with Syria. Due to the region’s proximity to the border with its three official border crossing points, (El Bqaiaa, El Abboudieh, and El Arida), as well as largely interlinked Syrian and Lebanese lands, the conflict in Syria had a significant spillover unto the local economy in Akkar and T5. Before the Syrian war, the region largely relied on trade, economic, and commercial activities in Syria.

The UNHCR North Sub-Office was first established in May 2011. Currently, the area of operation encompasses both a sub-office in Tripoli with a couple of outposted positions situated in WFP office Qobayat covering Akkar. UNHCR’s engagement in Northern Lebanon extends to collaboration with over 96 operational partners across different sectors. Additionally, the organization has established agreements with eight partners, facilitating the implementation of projects and programs.

Desired Candidate Profile:

Previous UNHCR programme experience or previous experience in NGOs (operations, project management, budgeting, admin, finance, audit).

TA to be extended until 15 April 2025.

This position doesn’t require a functional clearance

,

,

,

,

Skills

DM-Database Management, IT-Computer Literacy, PG-Programme Analysis, PG-Programme Management (programme cycles and reporting standards), Results-Based Management (RBM)

Education

Certifications

HCR Learning Program – UNHCR

https://icsc.un.org/Home/SalaryScales