Senior Programme Assistant (Culture)

Post Number : CLT 293

Grade : G-6

Parent Sector : Culture Sector (CLT)

Duty Station: Paris

Job Family: Culture

Type of contract : Fixed Term

Duration of contract : 2 years

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 6-MAY-2024 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

Only candidates who are entitled to work in France can apply to this position

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the Assistant Director-General for Culture (ADG/CLT), the general supervision of the Chief of the Living Heritage Entity and the direct supervision of the Head of the Programme Management Unit or the assigned Programme Specialist, the incumbent is responsible for the treatment of nominations, proposals, requests and reports submitted as part of the international and cooperational mechanisms of the 2003 Convention for the Safeguarding of the Intangible Cultural Heritage.

• Treat nominations to the Lists of the Convention, proposals in the sense of Article 18 of the Convention, requests for International Assistance combined with nominations and periodic reports submitted by States Parties in line with the statutory timetable and related decisions from the governing bodies of the Convention. Prepare quality feedback, draft correspondence, identify issues and propose follow-up actions in response to queries. Coordinate the translation process of the documents and ensure their timely availability to the governing and consultative bodies.

Long Description

• Ensure the registration and management of nominations, proposals, requests, correspondences and other relevant documents linked to the international cooperation mechanisms of the Convention, in the knowledge management system and their preparation for assessment by the Evaluation Body and examination by the governing bodies of the Convention. Maintain electronic and hard-copy files up-to-date and coordinate their timely archiving in line with UNESCO’s record management policy.

• Contribute to and advise on updating, revising and publishing forms, instructions, publications and other documents to be used for the international cooperation mechanisms of the Convention. Ensure that the website of the Convention is maintained up-to-date.

• In collaboration with members of the entity, contribute to the preparation and running of statutory meetings organized by the Living Heritage Entity, including those of the governing and consultative bodies of the Convention.

• Contribute to the supervision of temporary staff hired for carrying out specific tasks, ensuring that workflows established within the entity are clearly explained and followed. Prepare and ensure the timely execution of contracts related to the management of documents submitted within the international cooperation mechanisms of the Convention.

COMPETENCIES (Core / Managerial)
Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
Professionalism (C)
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For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS

Education

• Completed secondary, technical or vocational school.

Work Experience

• Minimum of eight (8) years of relevant work experience in programme assistance, and/or administrative support tasks or related tasks, preferably in an international environment.

Skills & Competencies

• Good interpersonal and communication skills.
• Good skills in drafting correspondence and documents in English and French, with strong attention to detail.
• Good organizational and coordination skills with the ability to take initiative, establish priorities and monitor own work plans.
• Ability to work under tight deadlines, to deal with complex and sensitive situations and flexibility to adjust work schedules.
• High level of discretion, tact and diplomacy in interactions with external stakeholders.
• Diplomacy and politeness in dealing with external and internal partners requesting information.
• Ability to work efficiently in a multi-cultural environment, with team spirit.
• Good IT skills, including MS Office software (Word, Excel, Outlook, PowerPoint etc.).

Languages

• Excellent knowledge (written and spoken) of English or French and good knowledge of the other language.

DESIRABLE QUALIFICATIONS

Work Experience

• Relevant work experience in an international environment/organization/institution.

Languages

• Knowledge of another/other official UNESCO language(s) (Arabic, Chinese, Russian and/or Spanish).

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post is 48 526 Euros.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.