Job Description and Requirements
1. Purpose of the Position:
Reporting to, guided and directed by the Capacity and Programmes Development Manager, the Senior Programmes Officer:
- leads on management of the assigned Programme(s);
- mentors, guides, and supports all assigned Programme(s) staff in their development;
- builds relationships with donors and partners;
- leads on Programmes Department’s inputs to relevant grant proposals, presentations and reports for/to donors and partners, as well as the presentations and reports to GFP Board/General Assembly, and others, subject always to review and approval of the Capacity and Programmes Manager or Programmes Director;
- leads on the monitoring and evaluation of the programmes (with support from the Institutional Learning Department in knowledge transfer, capacity-building and data analysis);
- leads close coordination with the Communications Team on communications related to the programmes’ implementation, evaluation, and impact.
- supports the development and adaptation of curriculum in Mental Health and Psychosocial Support and Wellbeing
The Senior Programmes Officer also actively liaises with the Institutional Learning Department and the rest of Programmes Department and takes part in the activities promoting and supporting horizontal learning across the Department. The Senior Programmes Officer will also lead on assigned function by Senior Director Global Programmes and Learning.
2. Responsibilities:
Reporting to, guided and directed by the Capacity and Programmes Development Manager, the Senior Programmes Officer is:
- Leading and supervising work and capacity/professional development of assigned Programme(s) staff by:
- liaising with the Capacity and Programmes Development Manager on their recruitment, development, and performance appraisal
- leading weekly team meetings and regular one-on-one meetings for task tracking, execution and reporting
- identifying the areas requiring further mentoring for the assigned Programme(s) staff and translating those into a specific mentoring plan to be followed on
- based on developed mentoring plans, providing direct support, guidance and mentoring to Programmes Officers and Coordinators working on the assigned Programme(s), to support their capacity development and strengthen their effectiveness until such time they can, in accordance with the Organisational Ladder of Responsibility, take on direct responsibility for assigned tasks with minimal supervision
- leading on competency development and growth of assigned Programme(s) staff
- gathering programme-related feedback from assigned Programme(s) staff, making recommendations for future development of curriculum, training and learning materials or processes in Programmes Department and in HQ in general
- based on agreed mechanism used across HQ, sharing and exchanging ideas and best practices, and promoting and supporting horizontal learning across Programmes Department staff to foster continual learning and improvement of staff as well as of programmes and processes
- Leading on daily management of GFP assigned Programme(s) based on the Annual Plan and Budget, anticipated or scheduled programme cycles, and programmatic documentation including RACI matrices, programmatic grids and designs, curriculum, programming framework, M&E frameworks, mentoring frameworks, and other learning and feedback materials by:
- leading on selection of locations and Delegates for assigned Programme(s)
- ensuring smooth and timely execution of all aspects of programmatic activities, be it programme, communications, monitoring and evaluation or other activities
- driving continued assigned Programme(s) growth and innovation, greater effectiveness and quality, and increased demonstration of impact and sustainability
- leading on cost-effective financial management of the assigned Programme(s) including development, approval, regular monthly expenditure tracking, accounting, and reporting
- developing and ensuring stewardship of effective partnerships with the Local Partner Organisation(s), to support enhanced local ownership, local capacity, strengthened local administration, greater cost-effectiveness and greater sustainability of the assigned Programme(s)
- leading, supported by the Capacity and Programmes Development Manager and in coordination with Fundraising and Communications Departments, on the development and stewardship of effective relationships/partnerships with each donor, commercial partner, and media partner supporting assigned Programme(s) in assigned country(s)
- ensuring continuous updating of Programmes and relevant databases, in whatever required format, for assigned Programme(s)
- ensuring regular flow, in a pre-agreed format, of high-quality information and evidence to feed communications needs, donor reporting as well as future donor prospecting
- leading execution of monitoring and evaluation processes in assigned Programme(s) through application of GFP and donor’s M&E frameworks/logframes (with the support the Institutional Learning Department in knowledge transfer, capacity-building and data analysis, but not in direct execution/implementation):
- leading sharing of quality information, data, feedback, and evidence from volunteers/community to HQ and vice versa through mentoring sessions, reporting, horizontal learning sessions, and other means specified in the course of assigned Programme(s) implementation and evaluation
- providing, in a pre-agreed format, monthly reports to the Capacity and Programmes Development Manager on priorities and progress of assigned Programme(s), any problems arising, and plans for continual innovation and growth
- preparing general briefings for staff and other audiences on assigned Programme(s)
- Leading on coordination of regular GFP staff and partner field visits
- Leading the development of Programmes Department’s inputs to relevant proposals, presentations and reports for/to donors and partners, subject always to review and approval of the Capacity and Programmes Development Manager; and providing relevant input to the development of curriculum in the area of Mental Health and Psychosocial Support and Wellbeing
- Providing, in liaison with Delegates and Pioneers on one hand and Fundraising Department staff on the other, timely inputs into development of donor proposals and grant applications, specifically with regard to programmatic conceptualisation, budgeting, measuring logframes, post-approval adjustments, local capacity-building, monitoring and reporting components, to ensure high-quality proposals are submitted on time
- Supporting Programmes Department’s role in delivery of various-type of trainings including Camps, Advanced Trainings, Specialised Trainings, Refresher Workshops, online trainings, etc.)
- Any other delegated Programmes related tasks as prescribed by supervisor.
3. Key Results Areas:
- Leadership, development and mentoring of assigned Programme(s) staff
- Documented behavioural change impact of delivered programmes [in Jordan]
- Documented quality of delivered Programme(s)’ implementation and adaptation
- Cost-effectiveness and sustainability of activities in assigned Programme(s)
- Development and completion of high-quality reporting documentation to donors and partners
- Quality of evidence, information, and data provided for communications use
- Quality of relationships with donors, partners, and Local Partner Organisations in assigned Programme(s)
- Quality of programmes database for assigned Programme(s)
- High-quality inputs into development of programme donor proposals and grant applications
- Continuous personal learning, competency development, and growth
4. Generations For Peace Values:
- Leadership: demonstrating leadership and fostering leadership in others, both within the Programmes Department and with Delegates and Pioneers in the field
- Respect & Tolerance: showing respect and tolerance for all, within the Programmes Department, within the wider GFP office, with implementing partners, & with Delegates & Pioneers in the field
- Empowerment & Teamwork: supporting Programmes Department members and Delegates and Pioneers in the field, through proactive delegation skills and coaching and guidance to empower them and encourage creativity, use of initiative, and positive participation in team work
- Responsibility: demonstrating and encouraging responsibility, accountability and transparency, professionalism, care and diligence in respect of all people and property, and the brand and reputation of the organisation; seeking quality, effectiveness, sustainability, efficiency and good value for money; to maximise positive impact whilst minimising risk
5. Education, Qualifications, Competences, Skills Required:
Essential:
- Jordanian nationality
- University bachelor’s degree essential, in a relevant discipline such as: Psychology, Mental Health, Social Science, Social Change Theories, Humanitarian Science, Psychosocial Rehabilitation.
- At least five years professional experience in a related position/positions
- Experience in leading a team of five members or more.
- Experience in managing volunteer-led community programmes
- Experience in conflict transformation and peacebuilding programmes
- Experience in programme design, implementation, monitoring and evaluation
- Experience in curriculum development
- Experience establishing and developing partnerships with organisations
- Experience in training and facilitation
- Experience in mentoring others
- Experience in curriculum development
- Experience of working in a multi-cultural team
- Ability to manage multiple concurrent priorities and work under pressure
- Ability to reflect, learn, and improve, and experience in using feedback processes for learning
- Excellent computer skills (documents/spreadsheets/databases/presentations/calendars/email)
- Excellent spoken and written English and Arabic, including written programme plans and reports
- Interest in global current affairs, conflict and peace building and international development
Preferred:
- Masters’ Degree in a relevant discipline
- Knowledge or experience in climate related areas
- Demonstrated knowledge of different theories of conflict transformation and social change
- Experience in international development especially community development and behaviour change programming is useful but not essential
- Experience in different forms of evaluation, including participatory evaluation, participatory video, most significant change, is useful but not essential
- Experience in sport-based and arts-based approaches to behaviour change is useful but not essential
- Experience in dialogue approaches for conflict transformation is useful but not essential
- Experience in advocacy for community-led change is useful but not essential
- Experience in event management is useful but not essential
- Travel and experience working in other countries
How to apply
Through the link: https://www.generationsforpeace.org/en/work-with-us/?id=160495
** Candidates are encouraged to apply before the deadline 23 March 2024.
** Shortlisting and interviews will be on a rolling basis.
** Due to the anticipated volume of applications, we will only be able to contact those candidates who are being shortlisted for the recruitment process.