Senior Project Assistant

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

• The Senior Project Assistant is assigned to the Armenia Resident Mission within the Central and West Asia Department. You will be based at ARRM in Yerevan, Armenia.
• You will report to designated International staff and senior National Staff.

Your Role

• As a Senior Project Assistant, you will support Armenia Resident Mission (ARRM) in performance of operational and administrative procurement functions, project monitoring and administration, country programming, and portfolio management.

You will:

• Work independently or with team members on all or a combination of the following transactions and/or clearly defined areas, depending on the assignment/instructions from supervisors:

Multi-function Analysis

• Support in the review of procurement related documents (prior to contract award) submitted by borrower ; support in the review. Assist in the review of EA/IAs’ submission of draft Requests for Proposals (RFPs),
• Assist in processing staff and Technical Assistance (TA) consultant recruitment process contract variations and payments to ensure timely closing of TA accounts.

Portfolio Management

• Assist in portfolio management including undertaking analyses of portfolio across all sectors, and preparation of background papers and presentations for portfolio review missions and government meetings.
• Compile and analyze data and statistics on contract awards and disbursements for all ongoing projects. Provide background analyses of problems encountered, in consultation with project officers, of projects classified “potential problem” and “at risk”.
• Participate as necessary in various missions and assist in reconciliation of project accounts, and reviews for compliance of loan covenants, disbursement-linked indicators, and policy actions.
• Assist project officers in administration of loan/TA projects using high levels of initiative, independence and dependability in review, analytical and monitoring activities.
• Update individual projects performance reports (PPRs) and technical assistance performance reports every month in ADB systems and participates in departmental Project Performance Report (PPR) meetings.
• Liaise closely with EA/IAs and internal departments on the processing of withdrawal applications.

Country Programming

• Support the Country Operations Head in inputting project-specific data for loans, grants, and TAs in SovOps in close coordination with project team leads and departmental focals ensuring accuracy and alignment to country requirements.
• Support annual country programming mission through preparation of background materials, presentations, and other material to facilitate discussions on new project opportunities (including loans, TA, and grants). Prepare indicative country pipelines across multiple year time.
• Assist country economist, as necessary, in performing ad-hoc research activities related to project pipeline development.

Mentoring Support

• Provide support to staff on project administration documentation requirements.
• Support in conducting trainings to EA /IA staff on relevant subject matters.
• Guide, support, and provide information to consultants in undertaking project administration activities and preparation of Project Completion Reports (PCRs) and Technical Assistant Completion Reports (TCRs).
• Perform other duties as assigned and reflected in the incumbent’s workplans.

Qualifications

You will need:

• Bachelor’s degree in finance, business administration, engineering, economics or relevant discipline.
• At least 5 years of related work experience in one or more of the following: portfolio management, project administration, country programming; preferably with experience in infrastructure sector with international agencies.
• Sound understanding of procedures and practices related to project and portfolio administration.
• Knowledge of ADB processes around country programming and pipeline development .
• Good computer skills with sound knowledge of commonly used application software such as MS Word, Excel, and PowerPoint.
• Familiar with Armenian Government institutions, professional associations, technical institutes, and general operating environment in Armenia across multiple sectors.
• Strong analytical skills and demonstrable ability to guide new staff
• Strong presentation and communications skills both in English and Armenian language.
• Understanding of ADB’s SovOps system is a plus.
• Please refer to the link for ADB Competency Framework for AS5.

Source: https://www.adb.org/careers/240278