Senior Project Assistant

Context/Reporting line:

Under the overall supervision of the Head, Transition and Recovery Division, the administrative supervision of the Head of Sub Office (HoSO) and the direct supervision of the Program Coordinator, the incumbent will be responsible for assisting programs related to reintegration under the area of responsibility as below:

Core Functions / Responsibilities

Programme Implementation

1. Coordinate the implementation of all operational activities under the Transition and Recovery Division (TRD) within the area of responsibility of the Team Leader.
2. Work in close coordination with the Regional Technical Advisors (RTAs) in the respective region and related staff to ensure proper implementation of assigned activities and integrate new activities and processes related to Livelihoods, Infrastructure and Shelter.
3. Lead efforts in the selection of communities, assessments, and development and finalization of IOM Implementation Plans in close coordination with the team members, Thematic Leads and Regional Coordinators.
4. Participate in deciding how to approach tasks and develop a plan to accomplish them.
5. Based on agreed processes and using common tools, manage and support the team with the identification and prioritization of beneficiaries for all TRD operational activities.
6. Assist in the review and endorsement of the cases submitted to the National Operations Officer for final approval.

Information Management

7. Regularly communicate issues to the National Operations Officer (NOO) to be addressed immediately and conduct validation visits for random samples of different activities and ensure tracking of payments.
8. Work in close coordination with Information Management Assistants and TRD field team in the respective governorate to ensure accurate and timely entry of data in the MIS system on a bi-weekly basis.
9. Provide a comprehensive narrative on operational activities and challenges using the reporting tool on a bi-weekly basis and send to the NOO for clarification and validation.
10. Act as a Public Information (PI) focal point in each governorate to assist in content development for public information and visibility purposes.
11. Fulfil all assigned responsibilities for Monitoring and Evaluation, using M&E tools for data collection purposes to ensure that implementation is being carried out effectively and in accordance with TRD guidelines.

Management and Coordination

12. Supervise and guide the members of the field team and monitor the progress of team’s work by relaying timely updates to the National Operations Officer (NOO) based on work plans.
13. Coordinate with the regional administrative focal point to ensure that payments and deliveries are occurring on time.
14. Follow up with the members of the team within the Area of Responsibility to identify bottlenecks, seek technical advice, and provide orientation according to IOM standard operating procedures and TRD’s technical procedures.
15. Maintain healthy and trusted work environment between team members and support career development of the team members through continual coaching combined with transparent unbiased evaluation with aim to develop individuals.
16. Participate in internal coordination meetings within the area of responsibility, including those meetings organized by the Head of Sub Office, Thematic Leads and/or Regional Coordinator.
17. In coordination with the Regional Coordinator and (NOO), attend and participate in meetings with external partners (U.N., INGO, NNGO) and support the Regional Coordinator and NOO in the promotion of partnerships and synergies with other external actors within the area of responsibility.
18. In coordination with the Head of Sub Office and relevant management, ensure good coordination with relevant local authorities and governments in relation to the implementation of TRD activities.
19. Conduct training of team members to maximize their potential.
20. Empower team members with skills to improve their confidence, product knowledge, and communication skills.
21. Determine the goals that members will work toward.
22. Support running our operation office in the area and all the required coordination with (NGO, governmental meeting).
23. Perform such other duties as may be assigned by supervisor.

While this vacancy is open to both Internals and Externals, priority shall be given to qualified Internal applicants.

Interested candidates are invited to submit their applications via this link:

https://jobs.my-soc.org/apply/20240901150711/1nibBkXGDWe4H2l7gSVdOEY3t     

In order for an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted.