Senior Project Assistant (Engineering)

Position Title: Senior Project Assistant (Engineering)

Duty Station: IOM Philippines Country Office (Cotabato City)

Classification: General Service Staff, G-6

Type of Appointment: Special Vacancy Notice, nine months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 01 March 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, it works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. It is one of the factors that makes the organization qualified to deal with the complex issue of migration. IOM sees that diversity is one of the organizational strengths.

IOM aims to foster an inclusive workplace where everyone treats each other (including colleagues and beneficiaries) with dignity and respect.

Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Head of Sub-Office, and with the direct supervision of Senior Project Engineering Assistant (Team Leader), the successful candidate will be accountable and responsible in supporting the implementation of peacebuilding and durable solutions projects in Bangsamoro Autonomous Region and Muslim Mindanao (BARMM) in line with IOM policies, standards, and commitments.

Core Functions / Responsibilities:

1. Assist in the preparation of detailed and achievable plans and activities including identification and joint assessments for the rehabilitation and improvement of priority social infrastructures and community centers in coordination with program team and government counterparts.

2. Work with the engineering and program teams to organize and facilitate consultations with partners, community and IDPs for the development of culturally sensitive social infrastructure designs, technical program of works, and bills of quantities (BOQs).

3. Support the engineering and program teams in working closely with procurement/logistics units pertinent to timely delivery of construction materials, including providing quality control advice on the construction materials needed for the project.

4. Assist in identifying, and reporting critical gaps seen in the implementation of project activities.

5. Support the engineering team in monitoring the performance and deliverables of implementing partners including contractors and/or service providers engaged in the rehabilitation projects.

6. Assist in the monitoring and quality control of improvement/rehabilitation activities and ensuring timely implementation of improvement/rehabilitation activities.

7. Support the project engineering team in ensuring technical compliance of construction and rehabilitation activities with government, donor and IOM regulations and standards at field level

8. Assist on the preparation of project progress and accomplishment reports including photo documentation (before and after) to the Project Management Team, indicating recommended project support actions as required/necessary.

9. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• University degree in Civil or Structural Engineering or a related field from an accredited academic institution with four years of relevant professional experience, preferably in engineering or similar roles. Or a high school diploma with six years of relevant professional experience.
• Preferably a Certified Professional Civil or Structural Engineer in the Philippines Professional Regulatory Commission (PRC).

Experience

• Experience in construction and/or rehabilitation of social infrastructure and community safe spaces facilities.
• Experience working with construction groups, contractors, and with local or national government agencies and non-government organizations and private sector groups.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously under time constraints – accurate and detail oriented.
• Computer literacy with MS Office applications and construction drawing software.
• Knowledge of BARMM context, post conflict settings, and on Mindanao protection issues is an advantage.

Skills

• Effective coordination with relevant government agencies and partners.
• Skills in structural engineering, and preparation of designs, technical tools, and assessments.
• Planning, reporting, and monitoring.
• Community mobilizations and coordination.

Languages

For this position, fluency in English and Filipino is required (oral and written). Working knowledge in BARMM language is an advantage.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Respect and promote individual and cultural differences. Encourages diversity and inclusion.
• Maintain high ethical standards and act in a manner consistent with organizational principles/rules and standards of conduct.
• Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Demonstrates willingness to take a stand on issues of importance.
• Shows compassion for others, and makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural Indicators level 1

• Develop and promote effective collaboration within and across units to achieve shared goals and optimize results.
• Produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Continuously seeks to learn, share knowledge and innovate.
• Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.