Senior Project Coordinator – Advancing Climate Neutrality in Ukrainian Cities

Responsibilities

As Senior Project Coordinator, you will work as part of the broader Climate and Environment team and lead this project. You will manage a project officer and work closely with Eurocities colleagues and the European Commission. 

Project Leadership:

• Lead the overall implementation of the European-funded project, ensuring alignment with project goals and timelines.
• Provide strategic direction and vision to the project team, including project partners, fostering a collaborative and impact-driven work environment.
• Oversee the development and execution of project plans, ensuring adherence to best practices and quality standards.

Team Management:

• Manage the project officer, providing guidance, support, and mentorship.
• Foster a culture of collaboration and innovation within the Eurocities and broader project team, encouraging individual growth and development.
• Conduct regular team meetings, performance evaluations, and address any challenges or conflicts that may arise.

Stakeholder Engagement:

• Build and maintain strong relationships with a diverse group of partners, including research and expert organisations, NGOs, city networks and other relevant stakeholders.
• Coordinate and facilitate effective communication between project partners to ensure seamless collaboration and information flow.
• Represent the project at relevant events, conferences, and meetings, enhancing its visibility and impact.

Resource Management:

• Oversee the allocation and utilisation of project resources, including budgetary control and financial reporting.
• Work closely with partners to identify and address resource gaps, ensuring the project operates within budget constraints.
• Implement effective risk management strategies to mitigate potential challenges to project success.

Reporting and Documentation:

• Prepare and submit periodic progress reports to the European Commission, ensuring compliance with reporting requirements and liaising with them when there are implementation issues.
• Maintain accurate and up-to-date project documentation, including, project plans, activity reports, risk register and other relevant materials.
• Collaborate with the project team to gather and analyse data for monitoring, evaluation and learning.

Profile

You are an experienced professional who is full of initiative, self-driven, curious, creative, flexible and impact-oriented. The skills and experience to do this job successfully include:

• Proven experience of at least 10 years in leading and managing complex projects, preferably in the field of climate action or sustainable development.
• A strong understanding of the situation in Ukraine and challenges associated with delivering a project there.
• Experience in EU – funded project management and familiarity with EU funding mechanisms and reporting requirements.
• Bachelor’s or Master’s degree in a relevant field (e.g., Environmental Science, Project Management, International Development).
• Strong organisational and interpersonal skills, with the ability to work effectively in a multicultural and collaborative environment.
• Experience in working with multiple stakeholders/partners at transnational level.
• Good networking abilities and interpersonal skills for an international environment.
• Excellent communication and negotiation skills, both written and verbal.
• Fluency in English and preferably Ukrainian (spoken and written).